Northwestern University Looking for Temporary Program Assistant, Reunion Programs Full Time

Job ID: 47798

Location: Evanston, Illinois

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Full-time Program Assistant, Reunion Programs
Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/ except for the first week which will be 9 a.m. – 1 p.m.)
Pay: $18-20.00 per hour
Campus: Evanston
Approximate start date: 7/5/2023
Approximate end date: 10/21/2023

Northwestern University is seeking a temporary Full-time Program Assistant, Reunion Programs for the Evanston campus.
Temporary Job Description:

This person will be the main point of contact for telephone and email inquiries from alumni regarding Reunion Weekend (October 6-9, 2022): providing general information, taking registrations and gifts by phone, and escalating questions to full-time staff as needed. Additionally, this person will manage the back end of all Reunion-related registration and reporting. This includes the execution of several daily QC processes to ensure that alumni information is appearing completely and correctly in CATracks, iModules, and Tableau. This person generates all Reunion-related reports including managing the daily dashboard, building ticket orders, monitoring catering counts, and creating event attendance lists. They oversee the creation of all Reunion Weekend nametags (several thousand, across nearly 2 dozen separate batches). This person also supports vendor management, coordinating the dozens of entertainers, photographers, and merchandise/keepsake vendors who are engaged to support Reunion Weekend events. They complete other administrative duties as assigned.

This person will possess strong customer service skills: friendliness, patience, the ability to say, “I will find out,” rather than, “I don’t know.” The ability to maintain focus and calm under fast-paced and sometimes stressful situations. Attention to detail, the ability to complete follow-up tasks completely and competently, and the ability to work methodically and stay focused during tedious tasks is also important. Proficient in MS Office, particularly Outlook, Word, and Excel, with intermediate/advanced knowledge of Excel, including the ability to filter/sort, build pivot tables, do simple to moderate formulas, and reports. Vlookups are a bonus but can be taught. CATracks training a plus, but not required. Strong writing skills also helpful.

Qualifications Required:

A bachelor’s degree or the equivalent combination of education, training and experience;

Strong writing skills;

High level of organizational skills and attention to detail;

Diligent and can work independently;

Experience working with confidential information;

Professionalism;

Flexibility, adaptability in a fast paced environment.

Software Required:

MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on theCOVID-19 and Campus Updateswebpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information onEEO is the Law.