Northwestern University Looking for Program and Administrative Coordinator Full Time

Job ID: 49299

Location: Evanston, Illinois

Department: Safety & Security BCP/CART
Salary/Grade: NEX/12

The target hiring range for this position will be between $20.85 per hour to $26.07 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Program and Administrative Coordinator is a member of the Department of Safety & Security who supports the Behavioral Consultation Programs division and the Security Systems & Technical Services division. In this role, the Program and Administrative Coordinator handles a broad variety of organizational processes and program activities such as database and records management, provides administrative support for operational meetings, and creates reports based on data analysis.

Specific Responsibilities:

• Provides administrative assistance and attends meetings with Behavioral Consultation Program team members
• Maintains case management system
• Creates and reviews reports for accuracy and completion; merges reports into records management system per guidance
• Conducts data analysis; prepares and generates data tables and summary reports
• Submits statistics to appropriate state agencies and enters data into centralized database
• Responds to subpoenas and prepares court documents in a timely manner and as approved by supervisor; calendars court dates
• Organizes and manages files
• Assists visitors by identifying their need and connecting them to the appropriate Department staff member

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Meets deadlines; ability to multi-task and work well in a dynamic environment
• A high school diploma or equivalent
• Ability to pass a national fingerprint-based background check

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent communications (written and verbal), interpersonal, organizational, and time-management skills
• Ability to learn new technologies and systems
• Self-starter, comfortable taking initiative when needed, and willingness to take on new tasks
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Experience working at a public safety agency or higher education institution
• Successful completion of a 4-year course of study at an accredited college or university leading to a bachelor’s or higher degree; OR appropriate combination of education and experience

Preferred Competencies: (Skills, knowledge, and abilities)

• Knowledge of Microsoft Access
• Experience with case management platforms

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information onEEO is the Law.

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