Classification Title
Office Administrator
Business Unit Description
Civil Service
Full/Part Time
F
Position Status
R
Union Representation
Union
Division
Academic Division
College/Unit
College of Education Dean
Unit/Department
College of Education
Location
GH 321
Link to Department Website or Custom Search Page
http://www.cedu.niu.edu/index.shtml
Position Summary
Situated in the College of Education Dean’s office, this position serves as the primary administrative department support for two academic departments and two college offices. This position has primary responsibility for coordination of all personnel actions, budget and finance duties and primary scheduling for academic programs. This position is responsible for the management of confidential data and reporting functions and serving as a resource for local distributed department support positions.
Essential Duties and Responsibilities
This position manages and completes hiring paperwork for all new and returning employees including instructional faculty, graduate assistants, and student workers; oversees payroll/time sheet processing; manages and maintains financial and budget-related documentation; and maintains personnel files. This position also completes primary academic scheduling, data management and reporting.
The position requires detailed knowledge of department, college, and university policies, programs and procedures, as well as a thorough understanding of the department chair’s responsibilities. Specific knowledge required of the person who holds this position include facility with principles of office administration, supervisory skills, and decision-making ability, as well as excellent computer skills and a good command of English. This employee must be able to supervise other employees and to relate well to others in the role of being a major source of information regarding department policies and procedures. It is imperative that this employee have excellent skill in composition of written materials, make a good first impression, and generally be neat and tidy in personal habits. Just as important is that this employee have a thorough knowledge of department functions, facilities, schedules, and faculty assignments. This employee should also possess proficiency with Microsoft Office software package, specifically Excel, Word and Access. Knowledge of MYNIU and On-Base is preferred upon hire and after training it is required for the successful execution of this position.
Minimum Required Qualifications (Civil Service)
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
High school graduation or equivalent
Any one or any combination totaling 1.0 unit of the following:
Four (4) years (48 months) of work experience comparable to the third level of this series = 1.0 unit
Two (2) years (24 months) of work experience comparable to the fourth level of this series = 1.0 unit
Note: Amounts of experience or training less than those listed above should be converted to decimal equivalents of 1.0 unit and added together when computing combinations of the different types of preparation.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)
Additional Requirements (Civil Service)
Note: Amounts of experience or training less than those listed above should be converted to decimal equivalents of 1.0 unit and added together when computing combinations of the different types of preparation.
Preferred Qualifications (Civil Service)
Supervisory Experience in Office Setting.
Experience with NIU data management systems.
Pervious experience working in higher education.
Physical demands/requirements
Regular office related duties
Sitting for extended periods of time
Using computer/electronic equipment for extended periods of time
Occasional lifting and moving items weighing up to 25 lbs.
Percent of Staff Year
1.00
Standard hours
37.50
Hiring Rate/Range: $14.75 – $17.00 ($28,762.50 to $33,150.00/year)
Earn Type
H
Quick Link to Applicant
https://employment.niu.edu/postings/63853
Is Background Check Required?
Yes
EEO Statement Summary
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]
815-753-5560
Visa Policy
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
ADA Accommodation
NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at [email protected].
Position Number: 00000783
Job Details Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected]. If you...
Apply For This JobJob Details Description As part of the Electrical Engineering program of the Engineering Division and the Center of Artificial Intelligence...
Apply For This JobJob Details Holyoke Community College is housed on a multi-million-dollar, 135-acre campus, equipped with state-of-the art technology in specialized learning...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> About us: People Serving People is the largest and most comprehensive emergency shelter for families...
Apply For This JobJob Details Advertising Copy: The Cardiovascular Unit of the University of Vermont Medical Center and the Department of Medicine of...
Apply For This JobJob Details Position Title:: Assistant Vice Chancellor for Student Success Working Title:: Assistant Vice Chancellor for Student Success Position Number::...
Apply For This Job