Northern Illinois University Hiring for Administrative Aide () at DeKalb, IL  Full Time

• Oversees human resource processing for staffing of all areas in the Holmes Student Center. These include but are not limited to: position posting and search processes, hiring, termination, and contract paperwork for professional staff members, graduate assistants, student employees, and extra help.
• Manages payroll and benefit usage process for all staff, maintains accurate payroll and human resource records for each function area.
• Answers inquiries and resolve problems which require the interpretation, explanation, and justification of administrative and programmatic policies/procedures.
• Schedules and coordinates the schedules and calendars of the leadership team.
• Serves as liaison between staff in the suite and all outside staff and entities.
• Updates policies and procedures as needed.
• Handles confidential matters, including grade checks for eligibility of students participating in leadership positions as determined each year.
• Orders business supplies, including letterhead, business cards, name badges and general office supplies.

• Understands processes and functions of student engagement areas of Student Involvement and effectively disseminates information to students, organizations, and relevant staff.
• Assists students with event planning processes and fundraising logistics.
• Assists with the various aspects of Huskie Hub including maintenance, messaging, pulling information, etc.
• Communicates with student organizations, student leaders, and/or departments as needed surrounding Huskie Hub questions, compliance and processes.
• Works closely with staff or student leaders responsible for Huskie Hub processes

• Maintain office equipment and building needs which requires interaction with HSC Operations staff and various other University offices for needs such as work orders, inventory control, etc.
• Hire, supervise, train and evaluate student workers.
• Creates schedule for front desk shifts that ensures optimal coverage for the space to ensure support for the involvement areas/ OASIS suite and the students in the space.
• Maintain a student worker handbook and other relevant training resources.
• Determines appropriate course of action for incoming calls, mail, email and visitors.
• Supports special projects related to involvement areas.

• Researches and gathers data and distributes to team and/or staff pertaining to relevant issues.
• Reviews all documents submitted to members of the leadership team for signature and notifies appropriate parties of corrections or inconsistencies.
• Takes notes for members of leadership team as needed in special meetings.
• Drafts memos, letters, presentations, and reports.
• Maintains files related to projects, historical information, and legal/confidential personnel information.

• 60 semester hours or an Associate’s degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
• Master’s degree or higher equals four (4) years (48 months)

1. Communicating with Supervisors, Peers, or Subordinates – Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
2. Computer Skills – Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
   • Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software
3. Performing Administrative Activities – Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
4. Obtaining Information – Observing, receiving, and otherwise obtaining information from all relevant sources.
5. Establishing and Maintaining Interpersonal Relationships – Developing constructive and cooperative working relationships with others, and maintaining them over time.
6. Communicating with Persons Outside Organization – Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
7. Organizing, Planning, and Prioritizing Work – Developing specific goals and plans to prioritize, organize, and accomplish your work.
8. Documenting/Recording Information – Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
9. Identifying Objects, Actions, and Events – Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
10. Written and Oral Comprehension – The ability to read and listen/understand information and ideas presented in writing or orally.
11. Oral Expression – The ability to communicate information and ideas verbally so others will understand.
12. Written Expression – The ability to communicate information and ideas in writing so others will understand.

• Familiarity with the college/university union/student center or comparable university operation.
• Demonstrated ability to work within university systems and expertise supporting administrators.

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
2. If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
3. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
4. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected]. Please add these emails to your address book to ensure timely delivery of any future communication.
5. Illinois residency required within 180 days of the hire date.

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

• Click on Administrative Aide for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.