Administrative Secretary
Administrative Support ~ Residential Life Administration ~ Tahlequah
Campus
JOB SUMMARY
This position provides secretarial support for assigned
university
operations.
MAJOR DUTIES
Prepares a variety of correspondence.
Makes travel
arrangements for assigned personnel.
Answers telephone and greets visitors; provides information and assistance; takes messages;
refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes
mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card
statements.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters
information to computerized databases.
Prepares a variety of schedules and calendars.
Performs related
duties.
KNOWLEDGE
REQUIRED BY THE POSITION
Knowledge of university
policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software
programs.
Skill in the provision of customer services.
Skill in oral and written
communication.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of
general
instructions. The supervisor spot-checks completed work for compliance with
procedures, accuracy, and the nature and propriety
of the final results.
GUIDELINES
Guidelines include department and university policies
and
procedures. These guidelines are generally clear and specific, but may require
some interpretation in
application.
COMPLEXITY/SCOPE OF WORK
The work consists of related
secretarial duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide
secretarial support for assigned university operations.Success in this position contributes to the efficiency and effectiveness of those
operations.
CONTACTS
Contacts are typically with co-workers, other college personnel,
students, faculty, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or
to resolve problems.
PHYSICAL DEMANDS/
WORK
ENVIRONMENT
The work is typically performed while sitting at a desk or while
intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy
objects.
The work is typically performed in an office.
SUPERVISORY
AND MANAGEMENT
RESPONSIBILITY
This
position may have functional supervision over student workers as
assigned.
MINIMUM
QUALIFICATIONS
Ability to read, write and perform
mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to
understand the basic principles relevant to the major duties of the position, usually associated with the completion of an
apprenticeship/internship or having had a similar position for one to two years.
Annual
salary $25,536.00 with excellent benefits,
including generous leave time.
Anticipated
hire date: 02/20/2024
Applications
accepted until: 02/05/2024
Note:
Posting
will close to applicants at 11:59 pm, CST, on the date above.
Notice to Applicants
At the end of the application
process, create your Candidate profile.
It is Northeastern State University’s
policy that all newly hired employees must provide an
original Social Security
card during the hiring process. Failure to provide an original Social Security
card will delay the hiring
process and ability to begin employment.
An application cannot be changed
after it has been submitted.
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