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Human Resources & Legal Jobs

North Carolina Agricultural & Technical State University Hiring for Executive Assistant at Greensboro, NC  Full Time

Job Description

Posting Details

Classification Information

Position/Classification Title Executive Assistant
Classification Type SHRA
Position required to work during periods of adverse weather or other emergencies: N – Not Mandatory
Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Bachelor’s degree, preferably in Business Administration or a related discipline; supplemented by additional course work/training in administrative and office technology and four to six years of administrative/clerical or office experience. Competent use of Microsoft Office Suites, including Microsoft 365 is required; Adobe Acrobat, Chrome River, Aggie Mart, People Admin, and Zoom.
Required License or Certification
Position Overview

Primary Purpose of Position
The position performs various financial and business-related duties associated with specialized areas such as accounting, budgeting, auditing, compliance, human resources, and/or grants administration. Functions assigned to the Executive Assistant will include financial management, salary, and special pay administration, purchasing, inventory control, facilities coordination/planning, information technology oversight of accounts reconciliation, maintenance, analysis, and reporting of financial or associated data, financial projections and trends, cash/receipts management, personnel planning, assist with recruitment, and hiring. The position also includes overseeing department student workers (graduate and undergraduate). Lastly, the position may consist of miscellaneous job-related duties as assigned.
Primary Function of Organizational Unit
The mission of the Department of Counseling is to provide a comprehensive learning environment that encourages the development of helping professionals to serve a changing, diverse, and complex global society. The department is committed to serving our surrounding communities and North Carolina in training future counselors and counselor educators with an emphasis on multiculturalism, assessment, and social justice through the lifespan. We strive to create a supportive instructional community with rich field experiences and meaningful professional partnerships that motivate our students to become highly competent scientist practitioners.
Work Hours 9:00am-6:00pm on Monday-Friday
Key Responsibilities and Related Competencies

Required Competency Budgeting
Duties
  • Monitors the subset of the departmental accounts associated with the responsibilities of the position.
  • Monitors the operational budgets, financial management of state funded appropriations, approval of funding for personnel, purchasing and travel documentations for the department.
Required Competency Problem Solving
Duties
  • Anticipates and solves problem associated with the various constituents of the department that could impact the department.
  • Manages key communications to ensure timely responses, and makes on the spot decisions on the appropriate action to be taken when the Chair is away.
  • Arranges appointments and travels for the Chair as assigned.
Required Competency Communication
Duties
  • Generates a variety of correspondence (i.e., memos, letters, meeting agendas, electronic transmissions, etc.) to personnel both internal and external to the department.
  • Assists in the development and finalization of reports, fliers, programs, graphic designs, brochures, and other public relations materials associated with the department.
  • Provides public contact and engagement with a diverse population of students, parents, faculty, University administrators/staff, business and community personnel, and will be exhibited through the position’s development and delivery of written publications, oral presentations/workshops, interpersonal interactions, etc.
Required Competency Information/Records Administration
Duties
  • Maintains all personnel records of faculty, staff for the department.
  • Maintains records and prepare reports on performance evaluation, review, post tenure, tenure, non tenure, and promotion.
  • Assists with various other reports that may arise for the Chair.
  • Maintains records (timesheets, leave request forms, etc.) for the Chair.
  • Manages the filing system for the department, documents, records, and other materials by daily utilizing manual and electronic systems
Required Competency Planning and Organizing
Duties
  • Makes decisions independently to assure calendar is managed for the Chair.
  • Performs work in a pressure paced environment to achieve deadlines, and determines internal target dates to assure appropriate channels of review for quality assurance.
  • Participates in the coordination, planning and implementation of accreditation visits by facilitating assignments; and by exercising good judgment in visit preparations, and in arranging the travel/schedule itineraries and hotel accommodations.
  • Prepares the visitation agenda under the advisement of the Chair, utilizing accrediting agency guidelines.
  • Arranges refreshments and luncheons by determining menu and venue(s).
  • Interviews and finalizes hire of departmental student assistants.
  • Develops work assignments, evaluates student performance, and provides needed resources to complete designated research/work assignments.
Required Competency Knowledge – Program
Duties
  • Interprets and implements policies and processing protocols, keeping abreast of University, College, and departmental guidelines and regulations.
  • Provides operational guidance to process documents referring to accreditation compliance, self-study assessments, questionnaires, and standard reports and documents.
  • Utilizes handbooks and manuals to explain and guide new faculty, staff, and students in the departmental procedures, established guidelines, and policies.
Position Information

Working Title Executive Assistant
Competency Level Journey
Position Number 002108
Recruitment Range $43,595 – $50,454
FLSA Non-Exempt
Position Type Staff
Appointment Type Permanent – Full-time
FTE 40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division Department of Counseling
Organizational Location College of Education
Organizational Unit Department of Counseling
Posting Detail Information

Posting Number SHRA2228
Open Date 05/05/2023
Close Date 05/22/2023
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A&T State University permanent employees include the following and more:

  • Accrued Vacation and Sick Leave for Eligible Employees
  • Community Service Leave
  • Blue Cross Blue Shield of NC – Health Benefits
  • NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
  • 12 Paid Holidays
  • Teachers and State Employees Retirement System (TSERS)
  • Optional Supplemental Plans – 401k, 403b, 457b and 457
  • Employee Assistance Program (EAP)
  • Campus Recreation Center Discount
  • University Bookstore Discount
  • and more

 

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Job Overview

  • Date Posted:
  • Location:
  • Job Title: North Carolina Agricultural & Technical State University Hiring for Executive Assistant at Greensboro, NC 
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