New York Law School Looking for Events Coordinator Full Time

Events Coordinator

New York Law School is seeking an Events Coordinator for the Office of Events and Programming.
The Events Coordinator is responsible for the tracking of incoming event requests for internal and external events and managing the event
management system. The Coordinator will also manage small internal events, including reserving in Resource Scheduler and creating diagrams.
The Coordinator will assist the Events Manager, Senior Events Managers, Associate Director, and the Executive Director with large-scale
events as needed.

Responsibilities:

· Manage incoming requests for both internal and external events.
As part of this, create and manage a tracking sheet of all internal event requests submitted through the event management system (EMS).

· Manage and update the team staffing calendar.

· Manage the school-wide event scheduling program, Resource
Scheduler (RS).

· Prepare and distribute the weekly upcoming events report. This report includes events on the calendar for
the next two weeks and is distributed to the events team. It is used to update the senior staff.

· Manage materials for weekly
inter-departmental events meetings, including diagrams and maintenance/security requests.

· Review and manage the Faculty
Engagement calendar, visible on the NYLS portal, with the Vice President of Institutional Partnerships and the Event Manager.

Communications and Training:

· Conduct one-on-one training sessions for RS with new employees.

· Provide in-house training in diagramming software to incoming team members and other department organizers.

·
Manage administration of any digital/web platforms used for event registration.

Event Support and Reception:

· Be the frontline contact for incoming phone calls/walk-ins.

· Manage assigned internal clients.

·
Support the events team in troubleshooting during events.

· Perform daily checks of room setup for the day’s events.

· Once a week, send out a feedback survey to clients who hosted events in week prior.

· Review surveys and provide
monthly reports on survey results to the Executive Director of Event Management and Programming, Vice President of Institutional
Partnerships, and CFO. Flag any critical issues earlier in the month as needed.

Other:

· Perform
miscellaneous tasks/projects as assigned needed to support group mission.

· All other duties as assigned.

Skills, Experience, and Other Requirements:

· Associate degree (bachelor’s degree preferred), with
two years of experience working in marketing and event/conference management.

· Excellent time management and organizational
skills.

· Ability to work independently and as a cross-functional team player.

· Ability to work in a high
volume/high energy environment.

· Excellent interpersonal and customer service skills with a positive, solution-oriented
attitude. 

· Excellent verbal and written communication skills.

· Possess a strong attention to
detail. 

· Ability to execute tasks in a thorough, accurate, and timely fashion while managing multiple priorities.

· Sensitivity to the needs of diverse and multicultural constituencies and interest and aptitude in working within a diverse
community.

· Advanced knowledge of Microsoft Excel application to produce reports and charts; proficiency in Microsoft Word
and PowerPoint, and proven ability to master proprietary computer-based applications and systems.

· Available to regularly
work flexible hours including weekends/evenings.

Compensation:

This position offers a salary range of
$55,000.00 to $60,000.00. Compensation includes a competitive benefits package.

To Apply:

Send a résumé, cover letter, and completed employment application to [email protected], Attention: Kitty Montanez, Associate Director of Human Resources. The employment application may be
obtained at www.nyls.edu/about/working-at-nyls/.