New Jersey Institute of Technology Looking for Business Manager at Newark, NJ  Full Time

Title:
Business Manager

Department:
York Center for Envir Engr and Sci

Reports To:
Executive Director, York Center

Position Type:
Staff

Position Summary:
The Business Manager will manage the
operations of the York Center by handling the business activities, proposal
administration, budget management, and performing all administrative matters to
ensure the goals and objectives of the York Center are achieved. Monitor all
aspects of the business operations including finance, HR, and marketing.

Essential Functions:
Finance
Administration
– Manage
labor redistribution according to the current grant portfolio which would
include Graduate Nomination Awards forms etc.
– Review
and approve all purchase requisitions and Chrome River reimbursements;
provide recommendation(s) for corrective action(s) if the request does not
comply with university policy.
– Coordinate authorized departmental approvers with Financial Systems &
Innovation.
– Provide guidance and expertise to facilitate the use of Chrome River for
employee reimbursement.

Operational
Administration
– Maintain
log of service level agreements, renewals etc.
– Organize
and accurately maintain the filing system for projects including dates and
guidelines for deliverables.
– Monitor
and replenish the inventory of office supplies. Maintain inventory of copier
supplies.
– Develop
and maintain relationships with industry constituencies based on the
directions of the director

Plan
and schedule meetings, manage communications including:
-Interact
with stakeholders using various social media including Linkedin, Meta
(facebook), and Twitter.
-Inform
the Center Director of the scheduled dates of equipment maintenance.
-Arrange
for the maintenance and repair of office equipment.
-Process
work orders for building maintenance.
-Handle
phone coverage.
-Establish
account setup and support the financial management of the center.
– Implement
best practices to ensure effective sharing of information and transparency to
ensure effective operation of the center.
– Develop,
create and design promotional materials to entice potential sponsors as well
as promote seminars and on campus events. This may include the development of
brochures, website content and other mediums as deemed appropriate.
– Content
Writing for social media, NJIT newsletters, grant writing etc.

Personal
Administration
– Review and verify timekeeping locations for accuracy.
– Review
of timekeeping for student workers.

Budgeting
& Accounting
– Oversee
budget and requisitions for the York Center.
– Perform
budget transfers and reconciliations.
– Manage
monthly detailed expense reconciliation reports submitted to Accounts
Payable.
– Collaborate
with Purchasing on vendor setup, bid threshold limits, and applicable
contracts.
– Review and manage all proposed new hires (PAFs) and verify budget
availability before approval.

Additional Functions:
Performs other related duties as assigned or
requested by the Center Director.

Prerequisite Qualifications:
– Bachelor’s degree in business, science or related discipline.
– Proficiency in Microsoft Office Suite.
– Proficiency in budgeting. In reading budget forms obtained from
various entities.
– Ability to work independently from the Center Director, and to
communicate effectively.
– Well-developed project management and organizational skills and a
strong results-oriented, goal-driven focus.
– Able to introduce and drive innovation in ways small and large.
– Demonstrated leadership, resourcefulness, problem-solving
capabilities, and initiative.
– Excellent interpersonal, written, and oral communication skills,
including a high level of responsiveness.
– Proven ability to work well in a fast-paced environment and manage
tight deadlines and competing priorities while maintaining a professional
demeanor.
– At the university’s discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications:
– Experience in the management of science
centers, laboratories, or higher education groups.

Bargaining Unit:
PSA

Range/Band:
24

FLSA:
Exempt
Full-Time