Nestle Hiring for Office Administrator at Solon, OH  Full Time

Foods people love. Brands people trust. And a career that nourishes your future like no other.

If you’re driven by the passion to do something meaningful that changes lives, Nestle is the place for you. Nestle USA is one of seven operating companies that make up Nestle’s presence in the United States. We’re in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

This position is not eligible for Visa Sponsorship.

As a member of the Nestle USA Legal & Compliance function, this role will be responsible for providing on-site administrative and office coordination support to team members in Solon, Ohio, and remote support to team members in other locations. This position reports into the Assistance General Counsel/ Division General Counsel.

The detail and service-oriented person filling this position will be adept at maneuvering through large and complex organizations and will demonstrate the ability to foster a positive and collaborative relationship with their Nestle colleagues, both in the Legal team and throughout the company, as well as with outside law firms and other external partners.

PRIMARY RESPONSIBILITIES:

As a key member of the Legal & Compliance function, this role will:

• Provide accurate and timely administrative support to attorneys and paralegals in the function’s Solon, Ohio office, and shared support to team members in other Nestle USA offices in collaboration with our Arlington-based executive assistant. Administrative support responsibilities will include:
  • Serving as a key point of contact for clients and campus personnel on administrative and legal matters
  • Assisting with maintaining efficient and organized workflow and project management
  • Responding to routine legal inquiries and drafting routine correspondence
  • Collaborating with other Nestle administrative assistants, both within and outside the Legal function.
  • Filing and records management.
  • Scheduling group and project team meetings.
  • Managing calendars for Legal Leadership Team members.
  • Managing travel and expense reports for Legal Leadership Team members and acting as Legal team point of contact for T&E questions/support.
  • Collaborating with Nestle IT support to coordinate laptops, phones and other equipment needs.
  • Assisting with implementing new policies and procedures.
  • Managing office supplies for supported team members (e.g., managing supply budget, purchasing card, ordering, etc.).
  • Track and renew attorney licenses and registrations.
  • Serving as a resource for general office needs.
• Coordinate on-site and off-site/remote meetings, which may include agenda development, event planning and support (e.g., booking travel and accommodations, transportation, meeting room scheduling, support logistics, catering/restaurants, and security coordination).
• Process DocuSign signatures and electronic document filing.
• Collaborate with Legal Operations team to assist with timely processing of legal bills using Legal Tracker software system, including integrating new law firms into the system, resolving billing discrepancies, and generating reports as requested.
• Assist Human Resources function with coordinating applicant interviews and on-boarding new associates.
• Assist with creating PowerPoint presentations, Excel spreadsheets and reports.

REQUIREMENTS AND MINIMUM EDUCATION LEVEL:

• High School diploma required.
• Some college or business administration post-secondary education preferred.
• Notary license a plus.
• Travel may be required.

EXPERIENCE:

• 5-7 years relevant experience
• Corporate legal experience preferred, but not required

SKILLS:

• Enthusiastic self-starter, with ability to manage workflow with tight deadlines, anticipate team needs and shifting priorities with minimal oversight.
• Technology-savvy, and ability to learn, understand and successfully operate in Nestle’s information technology architecture, including SAP, Concur, DocuSign, Legal Tracker, and all Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, etc.).
• Problem-solver, with willingness to adapt and be open to change in order to achieve desired results.
• Strong verbal, written and communication skills, including the ability to effectively communicate with all levels and functions in the organization.
• Ability to develop and maintain record keeping systems and procedures, and to learn new processes and systems.
• Exemplary organizational skills for prioritizing and handling multiple projects and tasks.
• Excellent interpersonal skills and demonstrated ability to foster and maintain positive relationships, collaborate within a complex organization and contribute to team projects.
• Continuous improvement mindset with ability to deliver, receive and act on feedback.
• Good business judgment and initiative.
• Ability to take independent, decisive action, and to know when to seek advice.
• Capability to operate with absolute confidentiality, including receiving, imparting, and managing confidential information.
• High service-orientation, attention to detail, and ethical standards.

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It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you’re at the forefront of our minds as we recruit top talent to join Nestle. The skills you’ve gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestle home.

The Nestle Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [email protected] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.