NC State University Hiring for Executive Assistant-Temporary at Raleigh, NC Full Time

Posting Number:

PG193607TM

Position Number:

14KMZ11

Position Type:

Temporary

Essential Job Duties:

The Administrative Assistant position serves as the principal administrative and individualized support to the MSE department head. Work ranges from office support assignments to performance of administrative duties involving decision-making and judgment.

This position maintains the department head’s calendar, locates and assembles information for various reports, briefings, and conferences, makes travel arrangements, processes reimbursements, and helps to plan and organize conferences, retreats, faculty meetings, and other events for the department. The candidate is expected to support the department head in organizing and uploading documents for faculty reviews as well as facultypromotion and tenure.

This position helps to establish priorities in response to work flow of the department head and prioritizes the department head’s needs regarding meetings, time-frames and deadlines, and recommends changes in workflow, procedures, or assignments to accommodate changing priorities. This position involves tracking and monitoring pending issues for follow-up and independently develops agenda for future meetings.

Public contact is a major component of the position, both internal and external to the organization. This includes handling travel logistics and schedules for department visitors including seminar speakers and faculty/staff candidates, and helping with visits for student recruiting.

Is Time Limited:

Yes

If Yes, Appointment Length:

position is expected to last 3-4 months, but could extend longer

Job City & State:

Raleigh, NC

Department:

Materials Science and Engineering

Classification Title:

Temporary-Clerical

Working Title:

Executive Assistant-Temporary

Work Schedule:

Up to 40 hours a week, Monday – Friday 9 AM – 5 PM

Other Work/Responsibilities:

Other duties are as needed, and may include assisting in departmental financial and human resource needs.

Minimum Experience/Education:

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Department Required Skills:

Excellent verbal and written communication skills
Experience with Microsoft Office Suite – Word, Excel, PowerPointExperience with Google Suite
Organizational skills
Attention to detail

Preferred Years Experience, Skills, Training, Education:

2 years of office experience

Required License or Certification:

N/A

Valid NC Driver’s License required?:

No

Commercial Driver’s License Required?:

No

Anticipated Hiring Range:

$19-$25 an hour

Job Open Date:

06/02/2023

Quick Link:

https://jobs.ncsu.edu/postings/184785

AA/EEO:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.