NC State University Hiring for Contracts & Grants Specialist at Raleigh, NC Full Time

Posting Number:

PG193914SP

Internal Recruitment:

No

Working Title:

Contracts & Grants Specialist

Anticipated Hiring Range:

$50,766 – $52,000

Work Schedule:

Flexible work arrangements with option for hybrid work schedule (as approved by supervisor and in the best interest of the Research Office and Wilson College of Textiles workload)

Job Location:

Raleigh, North Carolina

Department:

College of Textiles – Dean’s Office

About the Department:

The Wilson College of Textiles is recognized as a worldwide leader in textile education and research and produces more than half of the textile graduates in the United States each year. The areas of study at the Wilson College include fundamental science, process and product engineering and textile product research in the following disciplines: nonwovens, medical textiles, protective clothing, nanotextiles, smart textiles, composites, transportation textiles, fibers, polymer science, color science and chemistry, fashion design, and textile design. The college also places emphasis on management research in branding, marketing, supply chain, and retail and merchandising.

The Wilson College is comprised of two academic departments: The Department of Textile and Apparel, Technology and Management and the Department of Textile Engineering, Chemistry and Science. Furthermore, The Wilson College has the oldest distance education program on campus.

For Fiscal Year 2023, research expenditures totaled approximately $6M. Research awards totaled nearly $11M. A total of 97 proposals were submitted totaling approximately $23.1M.

Essential Job Duties:

The Contracts and Grants Specialist for College Research Administration is responsible for the maintenance, oversight, and reporting of financial accounting data and will be a specialist in the area of contracts/grants.
As the Contracts and Grants Specialist you will manage various research-related Contracts and Grants transactions, requiring significant financial knowledge. In this role you are responsible for maintaining contracts and grants accounting records, analyzing data for accuracy, problem-solving, and interpreting regulations. Additionally you will ensure completeness, accuracy, and compliance with accounting standards and regulations, and assist with Post-Award activities.
Key Responsibilities include but are not limited to:

• Maintain contracts and grants accounting records and analyze data for accuracy and compliance.
• Manage research-related Contracts and Grants transactions with financial knowledge.
• Monitor financial accounts for completeness, accuracy, and compliance with regulations.
• Reconcile data and ensure accuracy of entries.
• Assist with Post-Award activities and initiate project modification requests.
• Draft financial and budget reports for stakeholders.
• Create presentations to provide updates on Post-Award processes and procedures.
• E-file associated documentation and integrate new documents into existing files.
• Maintain University Contracts & Grants Office file destroy list for purging.
• Set up new sponsored projects and maintain electronic files for each award.
• Respond to requests for budget projections, account balances, and expenditure details.
• Process forms for academic salary release, summer salary actions, and salary distribution changes.
• Prepare financial reports for sponsors, PIs, and upper-level College Administrators.

Other Responsibilities:

Other duties as assigned.

Minimum Experience/Education:

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Other Required Qualifications:

• Strong understanding of Cost-Accounting Standards, Federal Circulars, and Uniform Guidance.
• Familiarity with budgeting and accounting practices and procedures.
• Experience managing and reconciling sponsored project accounts
• Excellent communication skills, both verbal and written.
• Strong organization and time management skills.
• Ability to stay focused and self-manage when necessary.
• Capability to work collaboratively in a team and independently.
• Proficiency in using MS Word and Excel.

Preferred Qualifications:

• Experience working with Contracts and Grants
• Knowledge of the following systems or similar grant management programs:
  • PeopleSoft HR system
  • Labor Reports
  • Payroll Distributions Reports
  • Wolfpack Reporting System (WRS)
  • Project Modification Request (PMR)
  • Project Information Navigation System (PINS)
  • Research Administration Data and Reports (RADAR)
  • The Employee Activity Reporting System (TEARS)

Required License or Certification:

n/a

Valid NC Driver’s License required:

No

Commercial Driver’s License Required?:

No

Job Open Date:

03/22/2024

Earliest Close Date—- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.):

03/29/2024

Notice to Applicants:

Please note that the work history on your resume, must also be included in your application.

Special Instructions:

Please include a resume, cover letter and contact information for three professional references.

Position Number:

00110720

Position Type:

SHRA

Position Classification Band Title:

Accounting Technician

Position Classification Band Level:

Advanced

Position Classification Salary Range:

$ 33,540 – $ 63,478

Salary Grade Equivalency:

GN09

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.0

Appointment:

12 Month Recurring

Mandatory Designation – Adverse Weather:

Mandatory – Adverse Weather

Mandatory Designation – Emergency Events:

Mandatory – Fire/Explosions, Mandatory – Hazardous Material Incidents, Mandatory – Transportation Accidents, Mandatory – Evacuations/Natural Hazards, Mandatory – Utilities/Infrastructure Failure, Mandatory – Threats of Violence/Terrorism/Interpersonal Emergencies

Time Limited Position:

No

Department Id:

180101 – College of Textiles – Dean’s Office

AA/EEO:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.