Mt San Antonio College Hiring for Mail Room Operator (Part-Time) at Walnut Full Time

Mail Room Operator (Part-Time)

Position Number: CM-116-2022
Department: Printing Services
Job Category:
Time (Percent Time):
Term (months/year):
Current Work Schedule (days, hours): Monday – Thursday 8:00am – 1:00pm
Salary Range: A-62
Salary: A-62Steps 1 – 6: $1,881 – $2,401 monthly
Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.
Open Date: 12/07/2022
Initial Screening Date: 01/09/2023
Open Until Filled: Yes

Application Procedure:
First Review of Applications: Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
5. Optional – Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.

Health & Welfare:
Mt. San Antonio College offers a competitive and excellent benefits package to eligible employees providing medical, dental, and vision benefits for eligible employees and their dependents. Lifetime medical benefits are also available for eligible retirees.

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: Salary and Health & Welfare Benefits are subject to change. Please visit the Mt. San Antonio College Benefits Website for further information.

Basic Function/Overview:
DEFINITION:
Under general supervision, processes incoming and outgoing mail for the District; sorts, tracks, and delivers letters and packages; operates mailing machines, scales, and other equipment used in mail processing and distribution.
SUPERVISION RECEIVED & EXERCISED:
Receives general supervision from the Director, Purchasing, Printing, and Mail Services. Exercises no supervision of staff.
CLASS CHARACTERISTICS:
This is a journey-level class in the Mail Operator class series. Incumbents are responsible for processing incoming and outgoing U.S. and inter-office mail for the District. Responsibilities related to the mailroom include receiving, sorting, and delivering mail on campus. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Successful performance of the work requires the knowledge of departmental and District activities and extensive staff, public, and organizational contact. This class is distinguished from the Lead Mail Operator in the latter provides technical and functional direction to lower-level staff.

Essential Duties/Major Responsibilities:
1. Receives, sorts, and delivers U.S. and inter-office mail; signs for insured, registered, and certified mail; picks up mail from post office operating a District vehicle.
2. Weighs outgoing mail and determines the appropriate postage rate; affixes postage for all classes of mail according to established guidelines and regulations; wraps and labels packages as needed; performs weight and rate computations as needed.
3. Prepares and processes appropriate forms and paperwork for insured, express, registered, and certified mail as required by postal regulations.
4. Maintains current knowledge of postal rates, rules, regulations, and technological advances in mail processing equipment.
5. Prepares and maintains a variety of records related to the postage used by District departments; provides information and assistance to departments and staff regarding the procedures and preparation for processing outgoing mail.
6. Performs clerical and office work such as typing, filing, proofreading, and assembling and distributing materials.
7. Operates and performs preventative maintenance on a variety of mailing machines, scales, and meters; operates standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, and facsimile machines.
8. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
9. Performs other related duties as assigned.

Other Duties:

Knowledge Of:
1. Guidelines, procedures, and regulations of shipping, receiving, delivering, and distributing mail.
2. Use and operation of postal scale, postage meter, and adding machine for daily balancing of postage.
3. Modern office administrative support practices and procedures, including the use of standard office equipment.
4. Computer applications related to the work.
5. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
6. Basic principles and practices of record-keeping.
7. Safe work methods and safety practices pertaining to the work.
8. Alphabetical and numerical filing methods.
9. English usage, spelling, vocabulary, grammar, and punctuation.
10. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

Skills and Abilities:
1. Accurately and efficiently process ingoing and outgoing mail.
2. Work quickly and efficiently in order to process calls as well as incoming and outgoing mail.
3. Respond to and effectively prioritize multiple phone calls and other requests for service.
4. Perform responsible clerical support work with accuracy, speed, and minimal supervision.
5. Alphabetize and compare names and numbers quickly and accurately.
6. Perform basic mathematical calculations.
7. Maintain clear and accurate records.
8. Organize own work, set priorities, and meet critical time deadlines.
9. Operate modern office equipment including computer equipment and software programs.
10. Use English effectively to communicate in person, over the telephone, and in writing.
11. Understand scope of authority in making independent decisions.
12. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:
Equivalent to the completion of the twelfth (12th) grade and one (1) year of general office experience preferably involving record keeping and public contact.

Equivalencies:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:
Employees primarily work in the field and are exposed to moving objects, other vehicles, cold and hot temperatures, inclement weather conditions, and road hazards. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; stamina to operate a motor vehicle, visit various District and other sites, and walk on uneven terrain to access a variety of District and mail-drop locations; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This classification requires frequent standing in and walking between work areas. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to handle pieces of mail and operate standard office equipment. Incumbents in this classification frequently bend, stoop, kneel, reach, push, and pull objects to deliver mail and to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds or heavier weights with the use of the proper equipment.

Hazards:

Conditions of Employment:
The person holding this position is required to be present on Mt. San Antonio College’s campus to perform all essential duties and responsibilities.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report.

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:
A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

LONG DISTANCE TRAVEL FOR INTERVIEWS: Should you be invited to an interview, please contact our office to discuss an accommodation option if attending the interview would require you to travel in excess of 150 miles one way from your residence.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the National Association of Credential Evaluation Services Website.

Inquiries/Contact:
Human Resources
1100 N. Grand Avenue, Walnut, CA 91789-1399
Phone: (909) 274-4225
E-mail: [email protected]

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:
To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at Mt. SAC Employment Website to complete and submit your application for this position.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

To apply, visit https://hrjobs.mtsac.edu/postings/10042

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