Mount St Joseph University Hiring for Administrative Assistant, Reading Science Graduate Programs Part-time at Mount St. Joseph University – Cincinnati, OH, 452331670 Full Time

Job Details

Job Location: Mount St. Joseph University – Cincinnati, OH

Position Type: Part Time

Education Level: 2 Year Degree

Travel Percentage: None

Job Shift: Day

Job Category: Admin – Clerical

Description

Department: Center for Reading Science

Status: Non-Exempt

Status: Part-Time, 19 hours per week

Department: Center for Reading Science

Reports to: Reading Science leadership

Mount St. Joseph University is accepting applications for the part-time, support staff, hourly position of Administrative Assistant, Center for Reading Science. The successful incumbent will be responsible for acting as a liaison with on and off-campus contacts, administrative support and coordination, and functions for the Center for Reading Science.

Responsibilities Include:

General

• Provide direct administrative support to Center for Reading Science leadership.
• Support graduate student admissions and coding
• Support student registration and coding
• Efficient and sensitive handling of all administrative tasks
• Supervise student workers and co-op students including managing tasks and work schedules
• Work with faculty in the preparation of grant proposals as well as on an as needed basis if grant is awarded
• Coordinate equipment and order supplies
• Provide clerical support for special projects, as appropriate
• Participate in assembly of material needs of partner schools
• Committee Meetings
• Responsible for recording and transcribing minutes for all Center for Reading Science meetings.

Fiscal Operations/Budget:

• Support preparation of an annual budget for review with the Center for Reading Science leadership and update as necessary
• Utilize Microsoft Excel and Google Sheets

Prepare monthly credit card resolution report

Creation of purchase orders for Center for Reading Science to assure timely payment expenditures

Link Orders to internal budget

Review, code, and process faculty expense reports

Maintain grant files

• Update and scan appropriate documentation for a virtual filing system.
• Arrange appropriate documents and reports for the grant.
• Work with grant investigators and faculty to complete grant projects
• Assur fiscal side of grant reporting is coded and reported accurately

Plan and coordinate a variety of Center for Reading Science sponsored events including:

• Order food as needed for various events
• May include occasional Saturday morning or evening hours

Other duties as assigned.

Hours:

Flexible and between 9:00 – 4:00

Qualifications

Education: Degree preferred

Experience:

• A minimum of 5 years of proven, successful, work experience as a high-level administrative assistant in a challenging office environment; college or university setting preferred.
• A demonstrated ability and commitment to diversity, equity, and inclusion.
• Extensive customer contact; strict confidentiality; detailed work and other duties as assigned.

Specialized Training: Excellent verbal and written communications, as well as demonstrated proficiency regarding the utilization of Microsoft Office software and Google Workspaces

Skills/Attributes

Customer Service:

• Exhibit a “customer first” orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
• Adapt willingly and quickly to changing priorities, responsibilities, and students’ (or other customers) needs and expectations; anticipate and identify students’ (or other customers) needs
• Demonstrate an ability to facilitate transition and counsel students towards the realization of full educational potential
• Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others
• Available to rotate through multiple time frames of service operations
• Demonstrate an enthusiastic approach to duties and a commitment to liberal arts education

Teamwork:

• Collaborate well with others for a cohesive group
• Communicate, cooperate and collaborate well with others to achieve common office, department, or University goals
• Willingly assists in various responsibilities as appropriate within the department and other areas of the university as appropriate as required during high service demand times

Communication:

• Develop and nurture an effective, productive, and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
• Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
• Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking
• Communicate information clearly and concisely and listen well to others

Attention to Detail:

• Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions

Initiative:

• Take immediate and independent action when necessary assuming initiative for creative problem solving
• Demonstrate creativity and high energy
• Accomplish tasks with follow through to completion

Technical:

• Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office and Google Workspace

Work Environment, Physical Demands:

• Multiple service hours; computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; extensive standing or sitting in one position for long periods; strict confidentiality; detailed work.

To apply, please upload the cover letter, resume, and contact information with three professional references via Paycom.A review of resumes will begin immediately and continue until the position is filled.Please click here to review the University’s Non-Discrimination Policy. Mount St. Joseph University is an Equal Opportunity Employer