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MiraCosta College Hiring for Director of Fiscal Services at Oceanside Full Time
Job Details
Director of Fiscal Services
MiraCosta College
For full details and to apply, go to https://jobs.miracosta.edu/postings/3460
Type of Assignment: Full Time
Assignment Category: Regular Position
Position Details:
One regular, exempt, full-time, classified administrator position, 40 hours per week, 12 months per year on the Oceanside campus, reporting to the Assistant Super Intendent/Vice President. The work schedule will be typically Monday through Friday, 8:00 am – 5:00 pm. Remote work is available for up to 3 days each week, beginning during the probationary period and at the discretion of the supervisor. The person selected for this position will be subject to assignment to any district facility during any hours of operation.
Remote Work:
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.
IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting COVID-19 and developing severe disease. This causes greater risk to their personal health and unnecessary disruption to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html.
Salary Range: CM-18
Compensation: Starting at $148,915 per year (range CM-18, step 1) based on the 2022-23 Classified Administrator Salary Schedule.
Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.
Benefits:
MiraCosta College offers an array of benefits to eligible employees.
- The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents
- $100,000 life insurance policy
- Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA)
- Vacation, sick leave, and up to 18 paid holidays
- State pension system retirement benefits (CalPERS)
- Free and confidential employee assistance program
- Wellness Program
- Participation in the District’s Early Retirement Program
- Professional Development Opportunities
- Childcare Facility (Oceanside Campus)
Position Term in Months: 12
Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number:
1. Application on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.
4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.
If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.
The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) successful completion of a pre-placement physical exam at district expense; 3) submission of a current tuberculosis test clearance; 4) proof of eligibility to work in the United States; 5) fingerprint clearance; and 6) approval by the Board of Trustees.
*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen]).
Retired STRS members are not eligible for this position.
Basic Function:
Under general direction, plan, organize, control and direct the operations and activities of the Fiscal Services department including the preparation, development, monitoring, review, analysis, maintenance and adjustment of funds and accounts; develop and prepare the annual district budget; coordinate, direct and participate in financial recordkeeping, reporting and related auditing functions to ensure accurate and timely accounting and reporting of district accounts and budgets in accordance with generally accepted federal, state, county and district requirements and practices; otherwise coordinate and maintain the district’s financial records; and perform related duties as assigned.
Supervisory Responsibilities:
Accounting Supervisor, Financial Analyst, Payroll Specialist, student workers.
Distinguishing Characteristics:
Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Plan, organize, direct, control, integrate and evaluate the work of Fiscal Services personnel; with managers, develop, implement and monitor work plans to achieve goals and objectives; contribute to the development of and monitor performance against the annual department budget; manage and direct development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
2. Direct and manage the performance of Fiscal Services staff; direct and oversee the selection of managers and staff; establish performance requirements and personal development targets for direct reports; regularly monitor performance and provide coaching for performance improvement and development, in accordance with district human resources policies and labor contract agreements.
3. Provide day-to-day leadership and work with staff to ensure a high-performance, service-oriented work environment that supports achieving the department’s and district’s mission, objectives and values.
4. Plan and coordinate the activities and services for the fiscal services operations of the district, including accounting, payroll, banking and auditing; establish and maintain audit and internal control practices.
5. Plan and coordinate the development and preparation of the annual district budget.
6. Direct the year-end closing of books and preparation of financial statements; direct the annual district audits and represent the district in all external audit procedures; direct and maintain all funds and accounting records of the district; gather information and provide background materials to internal and external auditors and implement recommendations.
7. Direct the collection of receipts and the deposit of funds with the County Treasury and various banking institutions including financial aid wire transfers and reconciliations.
8. Project, monitor and analyze property tax revenues; understand and implement Governmental Accounting Standards Board (GASB) statements, Accounting Advisories, and changes to Statements on Auditing Standards (SAS); interpret and implement board policies and administrative procedures related to Fiscal Services activities and recommend revisions as required.
9. Act as signing authority for all district, Bookstore, Cafeteria, Associated Students and Clubs, Scholarship, Foundation and Enterprise checks and warrants.
10. Project and develop intermediate and long-range parameters for resources and appropriations; review and analyze new legislation affecting the district’s financial status.
11. Analyze budget projections, cash flow and cash forecasts; advise Vice President, Business & Administrative Services on status of accounts and recommend action; provide for short and long-term financing including county temporary loans, Tax Revenue Anticipation Notes and General Obligation Bonds; work with external institutions to sell notes and bonds.
12. Direct the annual state financial report and the preparation of other quarterly and annual financial statements and reports for submittal to federal and state agencies; prepare agenda items, resolutions and public notices in accordance with district, state, federal and local procedures and regulations.
Other Duties:
1. Provide technical expertise and information to district personnel, external auditors, local, state and federal agencies.
2. Prepare, monitor and authorize expenditures against the Fiscal Services budget.
3. Prepare and monitor records retention policies and schedules in compliance with state education code requirements.
4. Respond to surveys as requested and prepare management information reports as needed.
5. Review grants and program contracts; assess financial impact on district.
6. Perform related duties as assigned.
Knowledge Of:
1. Generally Accepted Accounting Principles (GAAP), Budget and Accounting Manual for California Community Colleges, Contracted District Audit Manual for California Community Colleges.
2. Budgeting methods and practices.
3. Research methods and analysis techniques.
4. Computer applications such as integrated software management systems and spreadsheets.
5. Applicable sections of the state education code and other laws.
6. Principles and practices of student financial aid programs.
7. Principles and practices of supervision and training.
8. Financial recordkeeping procedures and practices.
9. Business math.
10. Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
11. Interpersonal skills using tact, patience and courtesy.
12. District organization, operations, policies and objectives.
13. Modern office practices, procedures and equipment.
Ability To:
1. Understand, interpret and apply policies and procedures, regulations, government and state code, and other applicable laws.
2. Interpret and prepare complex financial reports.
3. Prepare clear and comprehensive reports, correspondence and budget estimates.
4. Analyze situations accurately and adopt effective courses of action.
5. Work confidentially with discretion.
6. Plan and organize work.
7. Meet schedules and timelines.
8. Work independently with little direction.
9. Train, supervise and evaluate personnel.
10. Maintain records.
11. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
12. Organize, set priorities and exercise expert independent judgment within areas of responsibility.
13. Develop and implement appropriate procedures and controls.
14. Communicate effectively, both orally and in writing.
15. Operate a computer and standard business software.
16. Work collaboratively with other directors and managers and provide expert advice and counsel to develop solutions to complex issues.
17. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
18. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
19. Establish and maintain effective working relationships with all those encountered in the course of work.
Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:
Graduation from an accredited four-year college or university with a bachelor’s degree in accounting, finance or a related field, and supervisory experience related to the duties and responsibilities of the position; or an equivalent combination of training and experience. Experience in a public agency is preferred
NOTE: For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.
Desirable Qualifications:
1. Previous financial management experience inclusive of grants management in a higher education institution or school district.
2. Previous experience utilizing a Enterprise Resource Planning (ERP) system such as Workday, Peoplesoft, Colleague
Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.
Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to work at computer, including repetitive use of a computer keyboard, mouse or other control devices; ability to travel to a variety of locations on and off campus as needed to conduct district business.
Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to concentrate on detailed tasks for extended periods and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.
Working Conditions:
Primarily works in an office environment. Subject to frequent interruptions by individuals in person or by telephone; intermittent exposure to individuals acting in a disagreeable fashion. May work at any district location or authorized facility during day and/or evening hours, with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.
Posting Number: S22/23053P
Human Resources Contact Information: [email protected] or 760.795.6854
Job Close Date:
Open Until Filled: Yes
First Screening Date: Applications submitted by 11:59 PM on Monday, May 15, 2023 will receive first consideration. Applications will continue to be accepted until the position is filled.
Diversity, Equity & Inclusion
MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community.MiraCosta College’s Mission, Vision, Commitment, and Institutional Values & Goals – https://pa-hrsuite-production.s3.amazonaws.com/3050/docs/105281.pdf
About MiraCosta College
MiraCosta College is one of California’s 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf
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