Minnesota Department of Human Services Hiring for Contracts Coordinator – Management Analyst at St. Paul, MN  Full Time

Working Title: Contracts Coordinator
Job Class: Management Analyst 3
Agency: Human Services Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 06/15/2023
• Closing Date: 07/06/2023
• Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office
• Division/Unit: DHS-Central Office / Compliance Contract Functions
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday – Friday
• Travel Required: No
• Salary Range: $25.25 – $37.02 / hourly; $52,722 – $77,297 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 – MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Telework Eligible: Yes
• : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

*This posting will be used to fill multiple vacancies*

Within this position, you will manage and coordinate the Minnesota Department of Human Services (Department) contracting process for all Department contracts, including but not limited to professional/technical contracts, grants, income contracts, annual plans and master contracts; to participate in the development of an Annual Contract Plan for the Department; to review all contracts initiated by the Department to ascertain compliance with as to form, execution and Department of Administration and Department policies; to refine and manage contracting data on all Department contracts and contractors; and to integrate with the procedures utilized by the Statewide Integrated Financial Tools (SWIFT) system utilized by the State for contract-execution. The integration and continuous monitoring of these procedures assures the successful procurement of numerous professional/technical and grant services for the Department.

Minimum Qualifications

Position requires a minimum of two (2) years of professional accounting, financial analysis, contracts coordination, and/or budgeting and reporting experience.

Experience must include:

• Overseeing budget and/or contracts management.
• Advanced knowledge of Microsoft Office programs (Outlook, Word, Excel, etc.) sufficient to create and modify emails, letters, documents, reports, charts, graphs, spreadsheets, and presentations.
• Demonstrated ability to assess and evaluate challenges, collect relevant data, analyze the data, and provide feasible recommendations in both a summary format and a comprehensive report format.
• Ability to make recommendations on important decisions and provide evidence to support decisions or help leadership make decisions.
• Demonstrated experience initiating and successfully completing projects.
• Ability to collaborate with a variety of stakeholders, including diverse community partners.

Bachelor’s degree in related field may substitute for 1 year of professional experience.

OR

Master’s degree in related field may substitute for 2 years of experience.

Preferred Qualifications

• Expert knowledge of the English language and business communication, sufficient to produce clear, comprehensive, emails, reports and memos using correct spelling, punctuation, grammar and sentence structure construction.
• Proficiency in Microsoft SharePoint.
• Management and manipulation of data in spreadsheets.
• In-depth working knowledge of the MNIT, DHS, & MNsure organizations, especially in the areas of policies, procedures, programs, systems, and contacts related to procurement and invoice processing
• Experience in organizing purchases, developing, writing, editing, and administering RFPs, contracts, policies, procedures, comprehensive reports, and related documents.
• Knowledge of IT standards, procurement and contracting, policies, and practices.
• Knowledge of SWIFT and EIOR.
• Ability to design, develop, and implement improved processes and procedures.
• Ability to exercise sound judgment in independent decision making and establishing priorities.
• Multi-tasking ability to shift priorities and remain organized and balanced when there are multiple assignments of varying complexity with competing priorities.
• Ability to communicate effectively.
• Ability to maintain positive and respectful working relationships with diverse clientele, both internal and external.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to .

If you have questions about the position, contact Dora Burns at .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Erika Mejia at .

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at or for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Why Work for Us Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email and indicate what assistance is needed.