MINES and Associates Hiring for Accounting Assistant Job at Littleton, CO Full Time

Accounting Assistant

Pay: $25.00-$26.50/hour; non-exempt

Hours: 8:30am to 5:00pm MST Monday- Friday

Location: This is a hybrid position. You must live within commuting distance of the Littleton, Colorado office. Days in the office will be assigned by your manager and may vary weekly depending on the needs of the department and business.

Reports To:

The Accounting Assistant will report to the Chief Financial Officer

Job Overview

The Accounting Assistant will assist the accounting department with accounts receivable and payable, payroll, end-of-month reconciliations, data entry, processing, recording transactions, assisting with audits or fact-checking, mailings, email and phone call returns, duties as assigned or discovered. You should be thorough, accurate, and honest with strong bookkeeping and math skills.

Responsibilities and Duties

• Data Entry: logging transactions, recording and reviewing journal entries, creating invoices, and crafting spreadsheets.
• Clerical Duties: running general errands outside the office, processing mail, scanning, and photocopying documents, and preparing quarterly reports. Assisting with year-end audits and bank reconciliations.
• Customer Service: Communicating with vendors and customers about invoices and payments. This could be by email or phone.
• Employee Related Transactions: Assisting with payroll, verifying timesheets, calculating paid time off, preparing checks, and assuring compliance with laws and best practices.

Physical Requirements and Environmental Conditions

• Must have adequate internet connection to work remotely as work is completed through the O365 environment
• Must have a private location or office as work deals with highly confidential information
• Must attend regular meetings internally and externally to assist in maintaining the expectations for this department
• Must be able to sit for extended periods of time

Job Requirements

• Minimum 3 years of experience with accounting or bookkeeping
• Bachelor’s degree required in accounting, or finance
• Expected level computer literacy (must be comfortable with business math and proficient in Excel, Word, and other Microsoft computer programs)
• Working knowledge of Sage Accounting Software preferred
• Excellent clerical skills with attention to detail
• Able to work with diverse groups of people
• Pleasant phone presence
• Capable of juggling multiple responsibilities while staying organized in fast paced environment
• Desire to learn
• Exceptional time management skills and flexibility to handle multiple tasks with differing and/or changing priorities
• Able to work in both a team and individual setting
• Self-motivated
• Background check including credit check will be required for this position.

Organizational Responsibilities

• The successful candidate is responsible for assuring financial compliance and is accountable to upper management to meet all deadlines
• The successful candidate will stay current on applicable Federal and State law and regulations
• The successful candidate is responsible for assuring all phone calls and emails from clients will be researched and problems resolved in a timely manner as well as thoroughly documented in the appropriate system
• The successful candidate will epitomize professional behavior, which is defined as being respectful, having a positive attitude, even tempered, and being able to clearly communicate verbally and in writing
• The successful candidate will adhere to all Human Resources Policies and procedures
• The successful candidate will maintain positive contact and consider all actions with positive intent with everyone they interact with internally and externally
• The successful candidate will adhere to HIPAA (Health Insurance Portability and Accountability), HITECH, and safety standards and expectations
• The successful candidate will support the organization to the best of their ability including looking for ways to improve systems, assist all departments in their departmental vision and key performance indicators, and be flexible in the changing needs of the company
• The successful candidate will be communicative on their needs and ideas

Mastery of Core Competencies

• Mathematical skills
• Financial principles and accounting standards
• Spreadsheets and bookkeeping software
• Accuracy and attention to detail
• Confidentiality
• Integrity
• Ability to work under pressure
• Time Management
• Communication skills
• Methodical approach to work
• Multitasking: able to switch back and forth among tasks as demands require
• Customer focused
• Adaptability
• Flexibility

Job Type: Full-time

Pay: $25.00 – $26.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Littleton, CO 80127: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting/bookkeeping: 3 years (Required)

Work Location: Hybrid remote in Littleton, CO 80127