Millersville University Hiring for ROTC/Military Science/Veterans Resource Center Program Manager at Millersville, PA Full Time

P01025

Position Type:

Management

Department:

Army Reserve Officers’ Training Corps (ROTC)

Working Title:

ROTC/Military Science/Veterans Resource Center Program Manager

Classification:

Management Support 150 – S150

Nature of position:

Permanent, Full-time

Days Worked:

Monday – Friday

Hours/Shift worked:

8:00 a.m. – 4:30 p.m.

Union:

Management

Job Summary/Basic Function:

This position is responsible for managing the daily administrative operations of the Military Science/the Army ROTC program and for providing oversight of Millersville University’s Veterans Resource Center. It provides direct support to Military Science/ROTC’s program’s leadership, faculty, US Army staff, and staff at higher Army headquarters. It is also responsible for administrative personnel management of cadets and serves as a liaison between the Army, Millersville university, and partnership programs.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Salary Range: $47,500.00 – $55,000.00, plus comprehensive benefits, including:

• Health insurance – Low bi-weekly premium, with coverage starting on the first day of employment for employee and all dependents.
• Dental insurance – Coverage is free to employee and dependents with coverage starting on the first day of employment.
• Vision insurance – Coverage is free to employee and dependents with coverage starting on the first day of employment.
• Group life insurance – Equal to annual salary (up to $50,000) at no cost to the employee.
• Voluntary Group Life and Accident Insurance – Available for purchase at low rates for additional employee coverage as well as coverage for spouse and children.
• Long Term Disability Insurance – Available for purchase at low rates with either a 90 or 180-day waiting period.
• Retirement – 2 plans to choose from.
• Tuition waiver – for employee, spouse, and dependents.
• Personal leave – Up to 6 days per year.
• Vacation leave – Up to 10.4 days accrued per year for first year, increases to 15.6 days per year after 1 year.
• Sick leave – Up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member.
• Holiday leave – 12 days per calendar year.

For description of benefits available, see The State System Employee Benefits Summary athttps://www.passhe.edu/inside/HR/syshr/benefit_highlights/SSHE_Highlights.pdf
At Millersville University we are committed to fostering a learning and working environment that promotes diversity to foster a climate of inclusion. EPPIIC values and the principles of Inclusive Excellence are an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.Required Qualifications:

• Bachelor’s degree OR the equivalent combination of education and experience to successfully perform the duties of the position.
• Strong organizational, human relations and communications skills.
• Basic computer knowledge: MS word, MS Excel, MS PowerPoint, MS Access, MS Office 365 and Adobe products. Comfortable in using the computer, fax, and copier on a daily basis to accomplish daily office tasks.
• Ability to work with alumni, students, faculty, administrators and campus leaders.
• Ability to manage several projects or assignments simultaneously.
• Ability to work autonomously and identify implied tasks and be able to accomplish them.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook.
• Evidence of a commitment to diversity, equity, and inclusion.
• Successful completion of three background checks.

Preferred Qualifications:

• Honorable Retired Military Officer / Senior Non Commissioned Officer with related experiences.
• Familiarity with Cadet Command Regulations, forms and procedures.
• Familiarity with Army regulation 25-50 and able to prepare official correspondence and documents in accordance with that document.
• Basic knowledge of the Army supply system and property accountability requirements.
• Understanding of Army protocol and rank structure.

Job Description:

Duties and Responsibilities:

• Serves as a liaison between Dickinson College ARMY ROTC & Millersville University administration and faculty.
• Assists the Professor of Military Science (PMS) in managing his duties and responsibilities.
• Independently prepares correspondence, reports, forms, and administrative paperwork for review and/or signature of the PMS.
• Provides data for the preparation of the annual report, budget requests, recruiting and retention reports, and briefings for visiting military officials. Manages calendars, advises the PMS on university policies
• Assists the Professor of Military Science with the planning and programming for major on-campus events such as Homecoming, Annual Formal, Labs and classes.
• Develops, plans and coordinates key programs and events designed specifically for the Cadets which will develop awareness and encourage active participation in campus events. Serves as a liaison between student leaders, faculty and the United States Army.
• Provides prospective students with information on the U.S. Army ROTC program, enrollment requirements, course descriptions, and scholarship opportunities within the context of the ROTC office.
• Manages the Military Science program’s budget.
• Is responsible for all United States Army and Millersville University equipment and supplies; ensures proper paperwork is maintained for accountability and serviceability
• Provides daily administrative interface between Millersville University and the Cross-town campus departments as necessary. Attends one staff meeting every week at Dickinson College during the school year.
• Prepares legal and administrative documentation for Cadets contracting physical exams, medical waivers, security clearances, and accession packets. Assists with disenrollment/ enrollment and processing waivers.
• Advises the Army ROTC Cadet Club. Attends all meetings, assists with University Student Organization requirements, and serves as staff advisor for cadet organization and funds.
• Plans and implements the Army ROTC Study Hall program for contracted cadets who are not meeting academic standards. Monitors attendance and assists with finding tutors if needed.
• Assists the Recruiting Officer with all on-campus recruiting actions for the ROTC program. Works with the Office of Admissions in carrying out appropriate programs, mailings, events and tasks for incoming ROTC students.
• Submits, obtains or processes paperwork such as Official Transcript requests, Cross Registration forms, ROTC parking permits (for Non-Millersville students), change of grade or late registration forms needing approvals, and alcohol waivers for events.
• Inputs ROTC grades in CCIMM.
• Processes Cadet Payment Requests (CPR) and Cadet allowances, stipends and books.
• Manages the Military Science/ ROTC office such as greet all walk-ins, answer multi-line telephone, and respond to requests for information about the Army ROTC programs via email. Serves as primary editor for Army ROTC pages of the Millersville University website and social media. Manages IT issues. Coordinates maintenance of facilities and equipment as required.
• Enhances and develops content as well as strategies to increase cadet participation in campus activities.
• Coordinates with History Department on the minor in Military Science.
• Attends workshops and training as needed and required by the University. Also attends workshops for Army cadet administration when requested at Fort Knox. KY and Fort Dix, NJ.
• Serves as liaison and continuity on all matters in relation to the Millersville University’s Salute Cannon.
• Conducts outreach for new veteran students including participating in admissions events to market to this population.
• Works collaboratively with other offices to support veteran student success and retention.
• Conducts regular assessments including annual Military Friendly Schools proprietary survey and Department of Defense MOU Compliance Survey.
• Works closely with federal and state offices to ensure assistance and resources are available. Serves as the primary point of contact for the Department of Defense Voluntary Education Partnership Memorandum of Understanding.
• Liaison to the U.S. Department of Veteran Affairs for educational work study benefits.
• Collaborate with local Veteran support services, VAs, and or VFW to assist in providing resources to our student veterans and their families.
• Oversee student workers staffing the Veterans Resource Center.
• All other duties as assigned.

Essential Functions:

• Most work done at a desk, utilizing a computer and phone.
• Ability to sit for long lengths of time.
• Extensive verbal communication skills (provide information and assistance regularly).
• Extensive writing skills (prepare and organize complex documents).
• Understanding of written and verbal directions.
• Ability to work with minimum supervision.
• Basic math skills (addition, subtraction, multiplication, division).
• Must be able to lift/pull/push up to 20 pounds.

Posting Open Date:

08/24/2023

Posting Close Date:

09/10/2023

Quicklink for Posting/Requisition:

https://jobs.millersville.edu/postings/10956