Mid-State Truck Service Inc Hiring for Human Resources Assistant Job at Marshfield, WI Full Time

POSITION SUMMARY: The Human Resources Administrative Assistant will perform tasks and services to support the effective and efficient operations of the organization’s Human Resources Department.

DUTIES & RESPONSIBILITIES:

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to the Human Resource Manager
• Maintains accurate and up-to-date human resources files, records, and documentation
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the HR Manager
• Maintains the integrity and confidentiality of human resource files and records
• Performs periodic audits of HR files and records to collect and file all required documents appropriately
• Provides clerical support to the HR department
• Process Personnel Action Forms (PAF) related to employee status changes
• Manages recruitment, job postings, background and license checks, and pre-hire activities for assigned departments.
• Ability to manage competing demands and accept constructive feedback while being extremely adaptable and flexible
• Conducts or assists with new hire orientation
• Assists with planning and executing special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• Responsible for developing correspondence, reports, newsletters, graphs and flow charts, brochures, and surveys.
• Completes employment verifications.
• Assist in payroll preparation by providing relevant data (absences, leaves, etc.)
• Process payroll-includes working with Directors in auditing timecards, enter corrections from previous/current pay periods. Print checks, stuff, and seal envelopes.
• Assists with processing of terminations.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Process monthly billings from outside vendors/providers. Review billings for accuracy, code, and submit for payment. Resolve discrepancies with carriers. Complete reports for management as requested.
• Performs other duties as assigned by the HR Manager

POSITION REQUIREMENTS:

• Education: High school graduate or equivalent with additional business or advanced clerical courses. Associates Degree is preferred.
• Experience: A minimum of two years’ work experience in an administrative capacity.
• Expertise: Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software programs. Basic knowledge of office equipment. Punctual, reliable, can work independently, self-starter, trustworthy, honest.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Marshfield, WI 54449: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human resources: 1 year (Preferred)

Work Location: One location