Michigan Public Health Institute (MPHI) Looking for Accounts Payable Travel Specialist at Okemos, MI  Full Time

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!

Title: Accounts Payable Travel Specialist

$21.15 – $25.00 / Posted Thru: 6-1-23

Location: Remote/Virtual – Must Live in Michigan

Hybrid Option Available – Okemos, MI Office

Occasional In-person Meetings Required

Purpose: Under the direction of the Assistant Controller, the Accounts Payable Travel Specialist is responsible for coordinating day to day travel & expense reimbursement submissions. Duties include answering travel related questions from the programs, processing expense reimbursements, reviewing travel policy, monitoring travel advances, assigning trip numbers, processing American Express invoices, assisting with Corporate Travel Website account set up and booking questions, reviewing documents for accuracy and completeness. This position will also assist with special projects and serve as an overall resource to the finance department.

Duties and Responsibilities:

• Serve as the first-line contact for travel & expense reimbursement questions and is responsible for communicating compliance guidelines and company policy and procedures. Direct questions to alternate contacts, as appropriate.
• Review and process employee expense reimbursements under the guidelines established by MPHI Policy and MDHHS Travel Regulations.
• Monitor/track/process travel advances via numerical sequence and ensure that “out of state” travel request have been approved by the employee supervisor or designee.
• Serve as the secondary point of contract for MPHI employees using the Corporate Travel Website and assist employees with managing user profiles and booking trips.
• Review and process American Express invoices which contain our Corporate Travel Website flight & hotel charges. Communicate with the programs to reconcile charges and gather coding.
• Backup for tracking Out-of-State travel requests submitted via SharePoint and assigning trip numbers for MPHI employees.
• Assist Financial Liaisons with travel/expense reimbursement related questions.
• Assist with preparation of work papers; account reconciliation; and other tasks as assigned for the annual audit.
• Interpret and relay sensitive and/or confidential information as appropriate.
• Assist with special projects and other administrative tasks as requested.
• Maintain positive, credible, and professional interpersonal relationships and represents the best interests of the Institute at all times.
• Perform other duties as assigned.

Qualifications/Requirements:

Education: Possession of a high school diploma or equivalent is required; some college experience and/or training in business skills/Accounting preferred.

Experience: A minimum of three to five years of accounts payable/travel or administrative related work experience or an equivalent combination of education and experience. Proficiency in Adobe and Microsoft applications, specifically Microsoft Work & Excel

Important Skills and Characteristics:

• Requires exceptional oral communication skills and confidence, problem-solving skills, dedication, professionalism, flexibility, initiative, and the ability to troubleshoot financial submissions in a timely manner.
• Strong organization, self-directed, detail- oriented, and able to set priorities and attend to multiple tasks.
• Must be comfortable functioning in a fast paced, changing team environment.

Work Environment and Physical Requirements: Job may require moderate physical effort including lifting materials and equipment of <35# and involve viewing CRT or VDT screen 50 to 75% of the time. Standard office environment. Job requires valid vehicle operator's license where needed to perform the duties of the position.

RESPONSIBILITY FOR THE WORK OF OTHERS: No assigned responsibility.

IMPACT ON PROJECTS, SERVICES AND OPERATIONS: This position provides customer service and issues resolution to MPHI employees, Financial Liaisons, and F&C staff as well as requiring the person in this position to act as a gatekeeper to ensure that the accuracy, compliance & integrity of the travel function is in place. Competent and timely performance in this position has a substantial impact on the integrity and professional reputation of MPHI.

“For purposes of employment standards, this classification is “Non-Exempt” under the provisions of the Fair Labor Standards Act.”

“MPHI is an EEO/AA Employer that participates with e-verify.“

MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!

MPHI is an EEO/AA employer that participates with e-verify.