Michigan Public Health Institute (MPHI) Hiring for Human Resource Specialist at Okemos, MI  Full Time

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!

Title: Human Resource Specialist

$24.04 – $28.85 / Posted Thru: 8-1-23

Location: Remote/Virtual – Must Live in Michigan

Purpose: Under the direction of the Director, CDGS the Human Resource Specialist will administer human resources and payroll policies, act as the primary contact answering HR questions, troubleshoot complex HR issues, connect affiliate employees/supervisors to content experts, and assist with the development and revision of business processes.

Duties and Responsibilities:

• Serve as the HR liaison and resource to MPHI Affiliate staff, MPHI Affiliate Managers and State of Michigan Managers regarding Human Resource matters.
• Serve as a first line contact for affiliate employees and affiliate managers with HR/timesheet related questions.
• Engage daily as a liaison and resource administering policies and relaying sensitive and/or confidential information as appropriate.
• Serve as a conduit to connect Affiliate employees/supervisors to the appropriate MPHI contact as needed.
• Conduct affiliate employee exit interviews.
• Provide training to staff regarding Human Resource policies and procedures as needed.
• Trains new MDHHS managers and affiliate staff on MPHI systems (MSS/ESS) and strategically connect Managers to subject matter experts at MPHI.
• Run bi-weekly time leveling reports in the payroll system to verify all employees have entered their hours.
• Verify hours and coding on employee timesheets are correct and notify employees of necessary changes.
• Verify employee timesheets have been approved by the supervisors.
• Review time entry for errors and make appropriate corrections.
• Serve as an MPHI representative on Affiliate hiring teams.
• Evaluate candidates by discussing job requirements and qualifications with the hiring managers moving forward top candidates.

• Assist with the development and revision of business processes and policies associated to supporting operational needs within the Center for Diversified Government Solutions.
• Design, develop, and implement systems to track relevant HR data.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
• Always represents the best interests of MPHI and MDHHS.
• Other duties as assigned.

Qualifications/Requirements:

Education: Possession of a bachelor’s degree in relevant field. Prefer candidates with degree in human resources or business management or business administration.

Experience: A minimum of three years’ work experience as an HR Specialist/Generalist including hands on experience working in HRIS systems and a solid understanding of HR concepts, practices, procedures, and employment labor laws.

Important Skills and Characteristics:

• Excellent communication, written and organizational skills. Must be able to effectively communicate with job candidates, employees, and managers at all levels within MDHHS.
• Knowledge of and experience with administering HR/payroll policies and procedures.
• High level of professionalism and diplomacy.
• Must be able to always maintain confidentiality due to the handling of sensitive and confidential information.
• Strong interpersonal and small group interaction capabilities.
• Ability to work in team and remote situations.
• Ability to work well under pressure, within short timeframes and with multiple competing demands.
• Broad knowledge and understanding of employment laws.
• Ability to exude confidence, knowledge, and empathy when interacting with internal and external partners and clients.
• Supportive, positive attitude with a detail orientated demeanor applied to all tasks.
• Proven history of ability to multi-task and work in a fast-paced environment.
• Strong organizational skills.
• Ability to work independently.
• Ability to pay attention to detail and understand the audit implications of work performed.
• Strong computer skills and the ability to use various software and applications effectively.
• Innovative with a customer service lens to identify gaps, lessons learned and process improvement.

Work Environment and Physical Requirements: Job involves viewing of a monitor 75% – 95% of the time.

RESPONSIBILITY FOR THE WORK OF OTHERS: No assigned responsibility.

IMPACT ON PROJECTS, SERVICES AND OPERATIONS: This position has the potential to make a substantial impact on the reputation and continued viability of MPHI. This position is a highly visible position as it works with applicants, clients and employees concerning sensitive HR related issues that influence MPHI’s reputation and financial positions. The extent to which these duties are accomplished will dictate the extent to which the Human Resources department is effective. This position also directly impacts the professional credibility of MPHI due to the regular contact with both internal staff and external clients and applicants. Competent performance in this position has a substantial impact on the integrity and professional reputation of MPHI.

REQUIRED COMMUNICATION

Contact Person/Group Frequency Purpose

Employee Relations Managers Weekly Progress reports,

assignments

MDHHS Hiring Managers Weekly Coordination

MPHI CDGS, HR, Payroll Team As needed Collaboration &

Coordination

“For purposes of employment standards, this classification is “Non-Exempt” from the overtime provisions of the Fair Labor Standards Act.”

MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!

MPHI is an EEO/AA employer that participates with e-verify.