Miami Dade College Looking for Secretary II, Technology Support Full Time

Job ID: 1003004
Location: North Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Details:

Job Family:
STAFF – Support Non-Exempt (SNE)
Grade: 09
Salary: $15.09 – $18.85
Department: Technology Support
Reports To: Campus CIO
Closing Date: Open
Until Filled
FLSA Status: Non-Exempt
First Review Date: March 22,
2022

Job Summary:

Provides administrative support to a
School Director, Associate Dean, College-wide Director, and/or an Assistant Vice
Provost.

Duties & Responsibilities:

• Compiles and
  processes information for analysis as requested
• Makes decisions regarding dissemination of information, screening of visitors and
  deferral or immediate action in absence of supervisor
• Answers telephone, screens callers, relays messages, and greets
  visitors
• Maintains calendar, correspondence, and supplies
• Opens, sorts, and screens mail and prepares outgoing
  mail
• Maintains time and attendance records as assigned
• Prepares or acts as back-up preparer for on-line payroll as
  needed
• Establishes and maintains filing system for the designated area
• Prepares correspondence, proposals, and
  reports
• Interviews, assigns, trains and supervises student assistants assigned to the Department
• Assists with record keeping
  and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
• Produces
  electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and
  graphics
• Handles highly confidential information
• Performs other duties as
  assigned

Minimum Requirements:

• Associates degree and two (2) years of successful secretarial/clerical experience in an office setting;
  or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high
  school or college; or a combination of experience and training
• All degrees must be from a regionally accredited
  institution
• Knowledge of College policies and procedures
• Knowledge of spreadsheets, Microsoft and database software
  applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office practices and
  procedures
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed
  between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
• Ability to think, reason, and
  make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and
  guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure
  manual
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition,
  subtraction, multiplication and division
• Ability to speak effectively before groups of customers or employees of
  organizations
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and
  staff

Preferences:

Certain servicemembers
and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job
vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this
job vacancy and are encouraged to apply for the positions being
filled.

Additional Requirements:

The final
candidate is to successfully complete a background screening and reference check process.: