Metalcraft of Mayville Looking for HR Assistant/Receptionist Full Time

Metalcraft of Mayville

Metalcraft of Mayville is an Equal Opportunity Employer:Minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity

HR Assistant/Receptionist

US-WI-West Bend

Job ID: 2022-2272
Type: Regular Part-Time
# of Openings: 1
Category: Human Resources
Metalcraft of Mayville, Inc

Overview

Provides general assistance to Human Resource management. Work is varied and generally administrative and involves handling confidential and sensitive material. Assists with recruitment activities, new hire employee orientations, and payroll processing activities. May provide receptionist duties as needed. This will include answering telephones, taking messages, greeting visitors and paging appropriate personnel.

Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Assist in processing bi-weekly payroll processing
• Schedule and conduct the pre-employment process and onboarding; interviews, tests and exams, orientation, etc, while maintaining and updating our systems and communicating with other departments
• Assist in welcoming new employees to the organization by conducting orientation and helping with new hire entries.
• Run reports within SAP and ADP on a daily and weekly basis pertaining to attendance, employee status, etc.
• Provides support by entering, formatting, and printing information; organizing work; relaying messages; maintaining equipment and supplies.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service by following organization standards.
• Contributes to team effort by accomplishing related results as needed.
• Additional HR duties and project work as needed
• Provide Receptionist duties including but not limited to:
• Provide front desk phone coverage and serve as the initial point of contact to welcome company visitors.
• Greet office visitors in a courteous manner, determine the nature of their business, and coordinate as appropriate.
• Ensure visitors’ adherence to company’s safety protocols including check-in procedures, distribution and tracking of visitor & contractor badges.
• Answer multi-line phone system in a professional manner. Direct all incoming calls to the appropriate department or individual.
• Answer questions about the organization and provide callers with the office location, directions, and/or other information. Document messages to applicable department or individual as appropriate.
• Distribute and track incoming mail and packages, prepare outgoing mail and packages, and send miscellaneous correspondence as needed.
• Order, maintain, and distribute company office supplies; organize and stock resource room on an ongoing basis.

Qualifications

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A strong customer service orientation, sense of urgency, and the ability and willingness to interact with the team, excellent time management skills, and a can-do attitude.
• Clear and precise verbal and written communication skills
• Able to follow and complete tasks from start to finish
• Provide improvement ideas and opinions to make our processes more efficient

• Consistently puts forth exceptional effort, works efficiently and is able to keep up with assigned workload.
• Ability to motivate self and others to achieve the company’s goals on safety, quality, productivity, and customer service.

Education and/or Experience

• High School diploma or equivalent certificate or work experience
• Experience in a manufacturing environment is preferred.
• Working towards or have completed a certificate, Associates Degree, or Bachelor’s Degree within Human Resources or a related field
• Experience in HR systems is preferred including ADP, SAP, and Kronos

PI167303827

Metalcraft of Mayville