Merced College Hiring for Area Administrative Coordinator – English & Humanities at Merced Full Time

Area Administrative Coordinator – English & Humanities

Salary: $4,437.00 – $5,615.00 Monthly
Job Type: Full Time
Job Number: 20230640
Closing: 9/8/2023 11:59 PM Pacific
Location: Merced, CA
Department:

Range 22
40 hours/week12 months/yearInterview dates to be determined
Merced College is a midsized community college located in California’s Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes – large and small – throughout the county. The college is currently in a time of exciting innovation.

As a member of the English, Humanities, and Rising Scholars Departments, the Area Administrative Coordinator plays a pivotal role in providing direct support to the instructional dean of the area. This position entails a diverse range of responsibilities, including overseeing all office functions and operations, performing various clerical duties for the assigned faculty, assisting in schedule development and faculty load sheets, preparing comprehensive reports, facilitating seamless communication among students, colleagues, and community members, as well as offering support for budget-related functions and managing various software and related technology. We highly value individuals who bring fresh perspectives to enhance existing tasks and possess a proactive approach. Moreover, efficiency and independent task completion are key attributes we seek in candidates for this role. If you are a team player with a keen eye for detail, thrive in a fast-paced and enjoyable environment, and have a genuine passion for your work, we wholeheartedly encourage you to apply and become an integral part of the English, Humanities, and Rising Scholars team!

Merced College Mission
At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision
Enriching our community through educational experiences and support services:

Degree/Certificate Programs

Transfer

Career Technical Education

Workforce Training

Lifelong Learning

Basic Skills

Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

General Description:Performs varied secretarial and clerical duties for faculty; to assist the area dean by planning, organizing, coordinating, and participating in the clerical operations of the office to which assigned; and to do related work as required.

Examples of Duties

Representative Duties:

Performs a wide variety of clerical and secretarial duties for the faculty to which assigned, involving the use of independent judgment and an understanding of departmental and district policies, procedures, functions, and operations

Coordinates office work flow and functions

Processes and renders faculty evaluations

Collects, compiles, and digests information pertaining to related departmental or educational activities and prepares drafts of reports

Develops working knowledge of special terminology related to the function to which assigned

Prepares and types instructional items including schedules, faculty load sheets, and faculty locator sheets

Prepares publications, forms, bulletins, and brochures relating to the area programs

Answers correspondence independently

Under direction, provides budget management support (ex. purchase requisitions, budget transfers, payment requests)

Prepares agenda and other information for meetings and conferences

Takes minutes

Assists students by providing information regarding types of services available at Merced College

Assists in maintaining contact and communication with individuals, groups, associations, and professional agencies

Receives calls and gives out information where judgment, knowledge, and interpretation of policies, procedures, and regulations are necessary

May make travel and hotel reservations

Coordinates scheduling of facilities

Assists dean and faculty lead with production of class schedules

Orders and issues supplies

Operates computers, a variety of software, and other office equipment

May train, assign, and oversee student assistants

Performs other related duties as assigned

Knowledge of:

Office management

Principles of business letter and report writing, including the use of good English, spelling and punctuation

Ability to:

Work independently

Prepare and edit reports and other materials

Compose letters

Train and supervise student workers

Transcribe minutes for meetings efficiently and effectively

Keyboard at 55 net words per minute from clear copy

Operate automated and specialized office equipment, including a computer and printer

Utilize standard and specialized software formats

Deal with the public and other District employees in an effective, tactful, and diplomatic manner

Work cooperatively with others

Maintain and update the division web page

Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

Associate’s degree AND at least one year of applicable experience
OR

High school diploma OR GED AND four (4) years of applicable experience
OR

The equivalent education and experience

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:
Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work exended hours including evenings and weekends

Physical Ability to:

• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Bend and twist, stoop, kneel, crawl, push, pull
• Reach in all directions
• Work at a desk, conference table or in meetings of various configurations
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:
See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)

Resume

List of three professional references (no reference letters permitted)

If Applicable:

Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts

Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency). https://www.mccd.edu/about-merced-college/divisions/human-resources/equivalency/

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee’s only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://www.schooljobs.com/careers/mccd/jobs/4084257/area-administrative-coordinator-english-humanities

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