Mayo Clinic Hiring for HR Preboarding Coordinator – Limited Tenure Job at Albert Lea, MN Full Time

Why Mayo Clinic

Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2020-2021) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary.

Position description
The HR Preboarding Coordinator (PBC) supports the Allied Health recruitment post offer hire processes (i.e. creating offer letters and new hire paperwork, scheduling pre-employment physicals and drug screens, performing and evaluating background checks and coordinating travel and reimbursements). The PBC also:

• Applies professional administrative expertise, exercising initiative and proficient organizational skills to perform a variety of duties in support of the recruitment of new staff to Mayo Clinic.
• Ensures new hires are provided clear directions on the variety of tasks for which the new hire is responsible.
• Engages with new hires prior to start and takes action to trouble shoot problems that new hires may encounter during the post offer process.
• Ensures all new hire contingencies are met and the new employee is prepared to begin work.
• Routinely serves as a resource, trainer and mentor to others as opportunities arise.
• Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported.
• Demonstrates strong organizational and communication skills, a commitment to quality and service excellence, and provide a fair & consistent approach to facilitating administrative support staff operations.
• This position will work remote and will also require on-site present at our Albert Lea location to complete Human Resources appointments. On-site days at this time will be 2-3 days per week. On-site responsibilities will include but are not limited to; completing I-9s, fingerprints and background studies, and greeting on-site visitors

This position is a limited tenure position with an anticipated end date of one year, with the possibility of it being extended.

The position is not eligible for visa sponsorship with the exception of the TN visa classification; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years’ experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc., or Bachelor’s degree.

Additional qualifications

• Previous HR or recruitment experience preferred.
• Requires excellent application of grammar, punctuation, and English usage.
• Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc).
• Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.
• Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.
• Must be able to adapt to a rapidly changing environment.
• Knowledge of Mayo policies and procedures helpful.
• Requires decision-making and judgment capabilities, attention to detail and follow-through.
• Must be adaptable and flexible in a changing environment.

License or certification

N/A

Exemption status

Non-exempt

Compensation Detail

$19.85 – $26.82 / hour

Benefits eligible

Yes

Schedule

Full Time

Hours / Pay period

80

Schedule details

Monday – Friday, daytime business hours. This is a limited-tenure position, with a tentative end date of November 2023.

This position is a combination of remote and on-site responsibilities at the Albert Lea, MN location.

Weekend schedule

Not applicable

International Assignment

No

Site description

Albert Lea is a community of 18,000 in scenic Southern MN, surrounded by several lakes and located just 90 minutes south of Minneapolis and 60 miles from Mayo Clinic in Rochester. Excellent family amenities include a community focus on education (new high school, superb test scores), 38 city parks, 6 nearby golf courses, cultural events, festivals, performing arts, 250 miles of groomed snowmobile trails, Blazing Star Recreational Trail, and Audubon Nature and Wildlife Preserve. Austin is a community of 23,000 surrounded by prairies, rivers and valleys just 90 minutes south of Minneapolis/St. Paul and 40 minutes west of Mayo Clinic in Rochester. Excellent public and parochial education system, including programming for students with special needs and gifted students. Great recreation options including trout fishing, hunting, cross-country skiing, camping, hiking, cycling, indoor/outdoor tennis, canoeing and golfing.

Recruiter

Maggie Kramer

EOE

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.