Mary Free Bed Rehabilitation Looking for Payroll Specialist at Grand Rapids, MI  Full Time

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Diversity, Equity, and Inclusion. Our Commitment to providing an inclusive environment for patients, families, staff, and community, through embracing Diversity, Equity, and Inclusion T.O.G.E.T.H.E.R.
• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

Administer payroll and time management services for all facilities associated with hospital corporations. Coordinate implementation and administration of information systems for the hospital corporations Payroll portion of the HRIS and Time Management Systems.

Essential Job Responsibilities

• Possess core knowledge of HR, payroll, benefits, policies and practices to prepare and maintain statistical information, monitoring payroll and timekeeping to identify trends, promote efficiencies with Editors and Approvers, and update management as appropriate
• Stays current with existing and new government regulations pertaining to pay and associated Human Resource practices to ensure compliance (DOL, UIA, FLSA, Wage and Hour, Tax Law Changes, etc).
• Establish and update payroll, time and attendance, reconciliation and reporting documented procedures
• Ensure compliance with federal, state, and local tax laws. Prepares reports for quarterly, yearly, and weekly reports. Administer tax and withholding records and deduction for all federal, state, or other corporate taxes that affect payroll.
• Reconciles W-2 amounts with payroll totals, coordinates processing at calendar year end and fiscal year end.
• System maintenance for payroll deductions, stipend/shift differential pay, and paid time off programs.
• Process biweekly and monthly activities necessary to process payrolls.
• Completes all required reconciliations associated with calculations, direct deposits, tax reporting and payment of tax liabilities and voluntary deductions.
• Set up garnishment, send required notices and ensure payroll vendor is notified.
• Monitor and audit time collection payroll and verify employees have been calculated and approved.
• Calculate and enter special payments such as retroactive payments, time off accruals, bonus, incentives, etc.
• Reconcile PTO & EII discrepancies, 403b/457 changes, direct deposits, tax reporting, payment of tax liabilities, voluntary deductions, etc.
• Consult with managers and employees on payroll questions, policies, and legal regulations
• Resolve payroll discrepancies
• Process manual payments, voided transactions, and reissue

• Streamline processes and applications while ensuring accuracy, integrity, compliance, cost-effectiveness of services and timeliness.

• Monitors and Assists with the time management system

• Provide access to timecard editors
• Develops and conducts training in the use of the time management system

• Perform similar and related job duties as assigned.

• Embrace Diversity, Equity and Inclusion, by:

Treating everyone with dignity and respect

Opening more doors to opportunities for underrepresented cultures

Growing talent and people

Evaluating and eliminating disparities

Taking action against injustices, bias and racism

Honoring our differences and how to collaborate

Educating staff, patients and the communities we care for

Restoring Hope and Freedom, together

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Associate Degree in Business/Accounting required or 3-5 years previous payroll experience
• 3-5 years payroll management experience
• Payroll system experience with the ability to manage the payroll system set up
• Ability to communicate, explain, interpret, and present data effectively and efficiently

• High-level verbal and written communication skills and ability to multi-task
• Strong analytical, problem solving, and organizational skills
• Demonstrated ability to build professional relationships and relate to employees and participants of all ages, education and motivational levels

Preferred Job Qualifications

• CPP or related designations.
• Report writer experience

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Frequently

Traverse or move around work location: Occasionally

Use keyboard: Majority

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Frequently

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: None

Up to 50 pounds: None

Up to 75 pounds: None

More than 100 pounds: None

Other weight: Up to___ pounds _____

Other: _____

The above statements are intended to describe the general nature and level of work being performed by employees in this classification. If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.