LYNCHBURG REDEVELOPMENT & HOUSING AUTHORITY Hiring for Operations/HR Specialist Job at Lynchburg, VA Full Time

Lynchburg Redevelopment & Housing Authority (LRHA), an organization in the affordable housing industry, is seeking an Operations/HR Specialist.

The primary purpose of this position is to provide operational and administrative support to the Operations Manager and the Authority. Additionally, the Operations/HR Specialist will provide personnel-related support by maintaining personnel records, assisting with benefits administration, and other miscellaneous tasks.

The ideal candidate will have exceptional organizational skills, strong customer service, demonstrate a willingness to learn, and enjoy working in a support role and assisting with a variety of tasks and projects.

Duties and Responsibilities:

• Assists with CDBG activities including, preparing monthly report, and assembling and monitoring data related to grant funds.
• Davis Bacon Reviews – monitoring information, complete interviews of vendors, pull wages from DOL, complete documents, obtain payroll information (learn Davis Bacon rules).
• Orders office supplies as requested.
• Assists Operations Manager with central office building operations – maintenance requests, etc.
• Assists Operations Manager with inventory control of fixed assets—inventory, cataloging, disposal of items.
• Assists Operations Manager with ensuring technology needs are carried out. Contacts IT vendor and provides information for technology needs of organization, follows up with IT vendor as needed.
• Assists with preparing monthly Board of Commissioners agendas for review by Operations Manager.
• Assists Executive Office with copying and collating materials for board packets.
• Prepares reconciliation of monthly postage and add to the server for fee accountant to access.
• Assists property and HCV staff with program support, as needed.
• Coordinates office services and assists the Operations Manager with administrative functions.
• Answers correspondence of moderate difficulty relating to overall Authority operations.
• Interprets administrative policies and procedures.
• Acts as Liaison for the Authority by assisting the HR Consultant with personnel-related matters.
• Conducts personnel-related activities for LRHA, including employment activities such as recruitment, application screening, scheduling of interviews, and preparation of interview questions.
• Processes all employment documents, including I-9, tax withholding forms, benefit-related forms, and performs E-verify inquiry.
• Maintains personnel files for Authority.
• Prepares worker’s compensation, health and benefits forms and maintains related files.
• Conducts new employee orientation.
• Conducts research and administrative studies, compiles data, and prepares reports at the direction of the Operations Manager.
• Coordinates meetings, contacts those involved, sets time, reserves meeting area, etc.
• Coordinates travel arrangements for the Authority staff, which may include making flight reservations, hotel accommodations, preparing agendas and schedules.
• Prepares periodic and special reports as needed.
• Performs other duties as assigned.

Education/Experience:

Associate’s Degree in business administration, public administration, human resources management, or closely related field and three (3) years of administrative, operations, or HR support experience. Public sector, public housing, and/or nonprofit experience highly preferred. Must possess a valid driver’s license and be insurable under the Authority’s plan.

Strong computer skills (MS Word, Excel, and Outlook); must have the ability to learn other computer software programs as required by assigned tasks.

This is a full-time position that reports to the central office Monday through Friday, from 8:00 am to 5:00 pm.

Equal Opportunity Employer / Equal Housing Opportunities

Location: Lynchburg, VA. Only local travel may be required.

Benefits and Compensation: Starting hourly wage is between $16.00 and $20.00 per hour commensurate with experience and qualifications. LRHA offers a generous and comprehensive benefits package that includes retirement, medical, dental, vision, and life insurance, paid time-off and holidays, among others.

Job Type: Full-time

Pay: $16.00 – $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 3 years (Preferred)

Work Location: One location