Liberty University Hiring for Administrative Assistant II for Academic Success Center at Lynchburg – In Office Full Time

Administrative Assistant provides a full array of administrative management and support services that include budget administration, office management and data collection for all Academic Success Center. This staff member must work independently and exercise good judgment and discretion. This is a Full-Time (40 hours), 12-month, hourly, benefited position. Some responsibilities may change.The Academic Success Center (ASC), under the College of Applied Studies and Academic Success strives to support the academic success of residential Liberty University students by providing free tutoring for various courses each semester, writing services, academic mentoring, and success studies courses.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Daily Administrative Activity – 80%
  • Maintain the day-to-day operation of the office in the capacity of an administrative assistant/Office Manager (responsible for department phone, email, and website).
  • Use Workday to clock in and out, manage paid time off for all management level employees within the Academic Success Center, and monitor Workday for student workers.
  • Manage two office assistants.
  • Manage student support requests in Compass (appointment-based software).
  • Manage ASC requests for reserving rooms on 25Live.
  • Provide excellent customer service by serving any concerns, issues, or questions presented by students, parents, faculty, or alumni.
  • Maintain scheduling calendars for the administrative staff, conferences, and events in the ASC office.
  • Maintain proper communication and supports the Dean’s Administrative Assistant in relation to events, budget, office personnel, documentation, etc.
  • Remains abreast of existing and emerging technologies, processes, products, services and leading industry performance benchmarks.
  • Works effectively as a team member, embracing and fostering LU’s mission.
  • Participate in new department initiatives and manage other projects as assigned.

• Operations – 20%
  • Create and manage budgets and purchasing for all Academic Success Center budgets.
  • Create and maintain office documents such as invoices, reports, purchase orders, etc.; Maintain and inventory supplies and ASC office property.
  • Assist with travel plans (hotel, flights, rentals) and reconcile purchases as needed.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications

• Associate’s degree with emphasis in business, human resources, education, or a related field.
• 3-5 years of experience in an office setting.
• Candidates must have a demonstrated ability to learn and efficiently use complex computing applications such as Microsoft Office Suite, Canvas, Blackboard, CRM, Banner Systems.

Preferred Qualifications

• Bachelors’ degree in business, human resources, education, or a related field is preferred.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOBCommunication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Excellent computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Occasionally required to stand, walk, and climb stairs to move about the building.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Work Hours

Monday – Friday 8:00-4:30