Lehigh University Hiring for Coordinator at Bethlehem Full Time

Job no: 502261
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services

Responsible for analyzing, organizing, and coordinating processes, procedures, and workflow to ensure efficiency. Provides a wide variety of administrative, academic, and/or staff and student support services to an academic department(s). Works under general supervision with duties and tasks reflecting a moderate level of complexity. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Documentation and communications
*Assists with the preparation and production of complex documentation, such as class materials, grant proposals and partnership agreements
*Updates work instructions, procedures and Departmental manuals
*Assists in the preparation and control of records, statistics and reports regarding Department operations; generates reports as specified
*Sends complex and/or high-profile mass mailings
*Generates graphs and charts for various projects; designs presentations using established content
*Creates college, newsletters, announcements and other communications
*Monitors social media: responds to routine questions or posting prearranged content
*Updates/maintains website

2. Customer Service
*Responds to varied and often complex inquiries requiring a broad understanding of University and college programs, services, policies, and procedures
*Assists with and resolves non-routine problems in a thorough and timely manner; uses discretion guided by policies and precedents; knows who to go to regarding non-routine issues
*Assists students/parents in scheduling appointments with faculty and/or understanding academic requirements, processes and procedures

3. Meeting and events coordination
*Schedules and coordinates appointments, visits and/or meetings
*Plans and coordinates routine meetings and events
*Arrange conferences, lectures, receptions and other special events
*Assist with student programming events

4. Budgetary and Financial
*Computes, classifies, records, and verifies data for college accounting records; identifies discrepancies
*Tracks and reconciles budget accounts, transactions, and financial statements
*Assists in budget preparation and control activities
*Works within an established budget; may select vendors and utilize signature and purchasing authorization; responsible for staying within budget and following budgetary guidelines

5. Equipment, Facilities, and Technical Support
*Order supplies and arrange for equipment repairs/service
*May provide general technical support for department
*Coordinate the scheduling/reservation of college conference rooms or other spaces

6. Provide guidance to office personnel
*May guide or check the work of student workers, wage employees, and/or volunteers
*May assist with recruitment and selection of student workers or volunteers
*May orient/train new staff or offer recommendations/input for hiring, performance reviews, and other employment decisions
*Trains others regarding policies and procedures

Position Number: S74790Grade: 7-37.5; $26,670-$32,020 (at 75% FTE)This is an approximate range and is subject to change based on experience, skills and qualifications.Special ConsiderationsPersons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Kelly Woodbridge, Lehigh’s Accommodations Specialist at [email protected]This position may be eligible for a fully remote work arrangement pending University approval; remote work opportunities for non contract positions are only offered within the United StatesThis position has an overall FTE of 75% and will have the following weeks off: December 16th to January 15th and June 1st to July 31stQualifications

High school diploma or the equivalent combination of education and experience; Associates Degree preferred

Three to five years related work experience

Must have an entrepreneurial mindset; ability to multi-task

Excellent organizational skills, time management and attention to detail

Solid analytical, decision making and problem solving skills

Flexible and responsive, with the ability to juggle competing responsibilities in a fast-paced environment

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the positionOnly complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: June 14, 2023 Eastern Daylight Time
Applications close: Open until filled