Lehigh University Hiring for Business Manager – College of Engineering and Applied Science at Bethlehem Full Time

Job no: 502750
Work type: Exempt Staff Full-time
Location: Bethlehem
Categories: Management, Finance/Accounting

Financial oversight and administration to the eight departments and the faculty within the Rossin College. Monitor and advise departmental accounts and manage the spending and allocations and use of departmental funds. Financial support for payroll, faculty One-Card, fund transfers, budget assignments, and departmental expenditures. Provide financial forecasting and reporting support for research accounts and grants. Prepare research proposal budgets. Management of the allocation of research funds for personnel support, materials and supplies, and equipment. Financial support for faculty research accounts, internal and external research grant funds, equipment maintenance accounts, and all research related funding. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

Position Number: S86330This position is a Grade: 9-40 with an approximate salary range of $53,580-$65,210 and is subject to change based on experience, skills and qualifications

Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website at https://hr.lehigh.edu/benefits

1. Post-Award Research Accounting
*provide financial reporting to faculty, including summary reports, analysis of expenditures and budget projections
*provide budget analysis regarding proper compliance and use of funds
*facilitate allocation and reallocation of resources within and across grants
*assist ORSP in re-budgeting projects
*authorize expenditures, budget adjustments and transfer of funds
*approve monthly research One-Card invoices
*advise faculty regarding funding of graduate research (and teaching) assistants and administer graduate-student support documentation
*monitor accounts for integrity and compliance with federal and state guidelines for expenditures and reporting
*authorize, monitor and review equipment maintenance accounts for proper use of funds including billing for accounts and expenditures from accounts
*reconcile research accounts on a monthly basis
*monitor subcontract finances and compliance
*prepare and submit final reports for grants that have concluded
*monitor and review faculty startup funding

2. Department Financial Administration
*reconcile monthly departmental spending in Banner financial system
*clear deficits and work with department chairs to monitor and ensure fiduciary responsible spending
*provide account reports to allow departments to understand their account balances and funds available
*review and approve department invoices and expenditures
*approve monthly departmental One-Card invoices
*complete year-end closing and reallocations in Banner financial system
*review tuition awards and submissions
*process payroll forms and review PACs (Payroll turn around copies)
*create income and expenditures projections
*enter payroll information into the payroll interface for soft-dollar employees
*reconcile vacation/sick/holiday accounts
*review and approve unimarket purchases

3. Pre-award Proposal Development
*project anticipated costs/expenditures for research proposals
*prepare budgets for faculty research proposals
*work with PI to develop budget justification
*be knowledgeable about funding agencies allowable costs to be included in proposals
*liaise with ORSP in sponsor guidelines for submissions
*gather and integrate subcontract information for proposals
*complete College and University cost-sharing documentation
*prepare research-related data and survey information required in proposals

4. Departmental Industry-Liaison Accounting
*prepare contracts for industry liaison and invoicing
*enter equipment use to ensure compliance and rates on a monthly basis
*audit rates on a six-month basis to ensure maintenance account balances
*set up rates for new and existing equipment
*prepare monthly invoices

Special ConsiderationsPersons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh’s Accommodations Specialist at [email protected]This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for UniversityThe duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor Qualifications

Bachelor’s Degree in Accounting, Business or a related degree; Master’s Degree preferred

Three to five years of related work experience

Ability to maintain a high level of accuracy in preparing and entering financial information

Experience developing and overseeing departmental budgets

Experience with Banner Finance and research fund accounting preferred

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the positionOnly complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: March 11, 2024 Eastern Daylight Time
Applications close: Open until filled