Administrative Assistant III
Type of Position:
Staff
Responsibilities:
The Administrative Assistant III is responsible to the Executive Vice President/Provost (EVP) for the clerical affairs of the EVP’s office. Duties and responsibilities shall include, but are not limited to:
1. Serve as administrative assistant for the Executive Vice President/Provost; triage incoming communications and appointment requests; schedule face to face and/or virtual meetings or appointments, as appropriate; receive and triage telephone calls; manage and monitor EVP’s calendar; 2. Take minutes, distribute via Adobe Sign, and store/retain documents needed for curriculum council and leadership cabinet meetings3. Compile and prepare TSUS Board agenda items for EVP/Provost4. Prepare documents/forms needed for EVP/Provost, as requested5. Aid in preparing, distributing, processing, and filing of annual faculty contracts, adjunct pay agreements, overload pay agreements6. Enter budget requisitions, manage invoices and purchase orders, and maintain records of available budgets for EVP and Director of Marketing and Communication accounts7. Collect, process and distributes vacation and sick leave requests for direct reports to EVP8. Open, sort, and route EVP’s mail and take outgoing mail to the mailroom or appropriate internal department9. Make travel arrangements for the EVP and complete appropriate forms, requisitions, and vouchers10. Assist at selected LSCO sponsored functions whenever and wherever necessary11. Plan and assist with registration, faculty conferences, meetings, and retreats whenever necessary12. Plan agenda and logistics of faculty convocation, regular faculty meetings, and other campus events supported by EVP’s office 13. Assist in preparation and proofing of the Catalog, Faculty Handbook, Registration Guide, and other official College publications14. Maintain an up-to-date list of committee assignments and by-laws15. Maintain an up-to-date list of all active academic and technical programs, including course requirements16. Maintain list of curriculum changes each academic year within the catalog and on the website17. Assist Deans and Associate Deans with faculty hiring process, including but not limited to issuing and collecting hiring documents to prospective faculty members, initiating and routing faculty credentialing forms, requesting and collecting required official transcripts18. Maintain LSCO webpages and blackboard channels or pages19. Assist and support Deans and Directors whenever needed20. Assist faculty with textbook selections, vita uploads, and syllabus anomalies21. Assist with development of academic calendar22. Attend meetings and take minutes, as requested by EVP
23. Perform other related duties as assigned by the EVP
Qualifications:
High school diploma or equivalent required. College hours or degree earned in business related field preferred.
Working knowledge of business communications, spelling, grammar, punctuation, and mathematics. Knowledge of the principles of office management. Requires the ability to operate computer systems with a strong proficiency in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint in addition to other standard office equipment. Should be able to type 65 wpm. Able to maintain effective working relationships with students, staff, and faculty. Able to handle internal and public relations courteously and tactfully. Multi-taking required on simultaneous projects required. Must comply with established College and TSUS policies and standards.
Extreme ambulatory requirements; extreme cognitive requirements; normal speech – communication requirements; normal written communication required; extreme visual acuity required; normal or corrected hearing required; and moderate travel required. Requires frequent standing, lifting, pushing, pulling, and carrying objects up to 25 pounds; operating a calculator, personal computer, and various office equipment. Requires infrequent stooping, bending, sorting and filing.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215.
Normal office environment.
Salary:
DOE
Posting Number:
AS273P
Close Date:
10/18/2023
Open Until Filled:
No
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