Lake Forest College Hiring for Executive Assistant to the Vice President of Student Affairs and Dean of Students at Lake Forest, IL Full Time

Executive Assistant to the Vice President of Student Affairs and Dean of StudentsFebruary 09, 2024

Position Summary

The Executive Assistant will provide administrative support to the Vice President of Student Affairs/Dean of Students, Dean of Students office, and Rosemary House. The Executive Assistant serves as a key point person for constituents.

Job Responsibilities

Oversee a portfolio of designated Division of Student Life operations for the following:

• Promotion and follow-up of student online training modules to meet compliance requirements for the Office of Intercultural Resources, Office of Title IX, and Health and Wellness.
• Dean of Students/Vice-President of Student Affairs (DOS/VPSA).
  • Manage various projects assigned by the DOS/VPSA and timely correspondence.
  • Support various College initiatives by coordinating meetings, distributing agendas, etc.
• Associate Dean of Students
  • Assist with Student Conduct correspondence and meeting scheduling.
  • Process Student Emergency Fund requests and track expenses/requests.
  • Complete student conduct history checks and requests for verification of conduct history.
• Title IX Office
  • Title IX Correspondence and meeting scheduling.
  • Support Title IX Coordinator and Title IX Deputies with case coordination upon request.
  • Assist with Title IX records requests and tracking.
  • Assist with notification, tracking, and training logs for mandatory and targeted student sessions; responsible employee and Title IX personnel in-person, virtual, and on-demand education, training, and engagement.
• Provide day-to-day office administration and support to include but not limited to, greeting visitors, triaging needs, answering email and phones, website updates, upkeep of Rosemary House, ordering supplies, etc.
• Manage calendar and events for DOS/VPSA, ensuring effective time management. Schedule department-wide and other significant events, prioritizing using appropriate judgment to adjust as necessary.
• Plan, Implement and Manage all Dean of Students office operations (including DOS/VPSA, Associate Dean of Student, and Title IX Office).
• Conduct financial transactions and budget monitoring for the Office of Student Affairs. Reconcile transactions and spending for the DOS/VPSA and designated staff (Associate Dean of Students and Title IX office). Assist with oversight and management of Office of Student Affairs.
• Hire, supervise, and develop student staff. Manage a consistent and welcoming student staff presence in Rosemary House. Coordinate Rosemary House needs, including creating a warm and welcoming environment for visitors.
• Create and edit documents, reports, and presentations to support the DOS/VPSA in their work.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree from an accredited institution or equivalent work experience.
• At least 3 years’ experience in administration or as an Executive Assistant.
• Experience with or knowledge of student life at a small, residential liberal arts college strongly preferred.
• Experience with managing budgets.
• Notary Public – or willingness to become certified as a Notary.

Application

To apply please submit a cover letter and resume via e-mail to: [email protected].

Lake Forest College embraces diversity and strongly encourages applications from women, members of historically underrepresented groups, veterans, and individuals with disabilities.