Kutztown University of Pennsylvania Hiring for Academic Department Secretary – Physical Sciences (internal) at Kutztown, PA, PA Full Time

The full-time department secretary serves as the administrative assistant for the chairperson and faculty in the department. This position requires independent judgment in the completion and prioritization of various tasks, excellent verbal and written communication skills, multitasking, and strong information management skills. With the help of the chair, the department secretary takes the lead on course scheduling and registration, managing department budgets and purchases, departmental communication, preparing forms and reports, and other similar activities of an academic department. An eagerness to work with diverse populations is essential. The position requires confident and creative use of various software and information systems: PeopleSoft, SAP, Word, Excel, SharePoint, Zoom, and various tools for navigating the Internet.

Internal applicants can view the full job description here:
AFSCME 2023-0149 -091123-091623.pdf

Minimum Qualifications

The following skills and qualities are essential:

• Excellent communication skills, both oral and written
• Outstanding and patient customer service skills
• Highly organized, detail-oriented, reliable, and efficient
• The ability to:
  • gather, organize, prioritize, and complete work within the context of university, college and departmental policies
  • interpret university, college and department procedures, practices, policies
  • analyze and maintain departmental budgets; formulate tables, charts, surveys, and budget plans
  • maintain documents and records in an organized and accessible system
  • operate computers, copier, fax machine, and printers
  • maintain confidentiality of records and make good, ethical judgments about the availability of personal information

Preferred Qualifications

• Confident proficiency in common software: Microsoft Office full suite and Zoom, and the ability to learn and use new software and technologies

Supplemental Information

Applications & Resumes will be accepted until position is filled, however; to ensure full consideration, internal application materials should be received no later than close of the day September 15, 2023.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations.

Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.

Non-Discrimination Statement
Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the University’s Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at [email protected] or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at [email protected].