Kennebunk, Kennebunkport & Wells Water District Hiring for Human Resources Director Job at Kennebunk, ME Full Time

The Kennebunk, Kennebunkport and Wells Water District, whose administrative, business and technical services office is located at 92 Main Street in Kennebunk, Maine, is recruiting to fill the newly-created position of Human Resource Manager.

The District is a quasi-municipal, premier public water utility, that was created by an act of the Maine Legislature in 1921 and is governed by an elected four-member Board of Trustees with 41 full-time equivalent employees.

The new Human Resource Director is an exempt salaried position that reports to the Superintendent

GENERAL PURPOSE:

The Human Resources Director performs a variety of complex administrative, technical and professional work in directing and supervising the personnel systems of the organization, including position classification and compensation, employee benefits administration, compliance with state and federal regulations, employee recruitment and selection, employee development and safety compliance.

The HR Director provides management direction of all human resource activities. This position necessarily implies a confidential relationship with the Superintendent, District Officers, Department Managers, Supervisors and employees.

The HR Director serves as the Chair of the District’s Safety Committee and as staff liaison to other committees and coordinates special projects as assigned. The HR Manager serves as an advisor to the Superintendent and must be capable of assuming additional administrative responsibilities as may be assigned.

SUPERVISION RECEIVED:

The HR Director works under the general supervision of the Superintendent and exercises considerable independent judgment based upon knowledge of processes and procedures.

SUPERVISION EXERCISED:

HR Director currently has no supervisory responsibility but may be asked to supervise other staff as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Illustrative examples; not intended to be all-inclusive)

• Manages all HR functions and activities to achieve objectives with available resources.
• Develops strategic planning, management training and leadership skills for staff.
• Maintains harmony and morale among staff and fosters positive attitudes among employees.
• Creates employee relations and employee engagement programs that integrate the District’s core values and culture.
• Counsels and coaches employees on work-related matters.
• Meets with employees, in both group settings and individual meetings, to discuss any HR-related matters. Anticipates problems whenever possible; develops, recommends, and initiates appropriate steps for resolution.
• Oversees personnel investigations after consultation with the Superintendent.
• Oversees the District’s recruitment and selection processes.
• Oversees background check process for all employees and maintains records.
• Creates, implements, and manages the District’s on-boarding and off-boarding programs.
• Administers the employee benefits, wage and compensation programs and recommends changes to District Officers.
• Oversees the employee performance appraisal process and recommends changes to the Superintendent.
• Assists Department Managers and Supervisors with employee disciplinary notices.
• Resolves informal grievances.
• Schedules and attends Administrative Hearings for resolution of grievances at the direction of the Superintendent.
• Assists Department Managers, Supervisors and staff in the interpretation and application of fair and defensible personnel management principles, practices, and policies. Consults with the Superintendent and legal counsel as appropriate.
• Works with the Superintendent, District Officers, Department Managers, Supervisors, employees, and the District’s legal consultant(s) to ensure compliance with various legal issues.
• Serves as the District’s Sexual Harassment Grievance Officer, ADA Compliance Officer, and Freedom of Access Officer.
• Evaluates, develops, drafts, and recommends changes to Employee Handbook and Administrative Procedures and Benefits Manual to the Superintendent.
• Stays current with Affordable Care Act laws and compliance.
• Stays current with HR trends and changing laws (both Federal and State).
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Manages and maintains all personnel files for District employees, ensuring accuracy and confidentiality of information and monitors personnel activities to ensure accuracy and compliance with relevant state and federal regulations governing personnel and safety.
• Oversees workers compensation process and collaborates with Departments on workplace safety initiatives.
• Acts as the Chair of the District’s Safety Committee. Coordinates the District’s involvement with Safety & Health Award for Public Employers (SHAPE) Program and the Employee Assistance Program (EAP). Evaluates, develops, drafts, and recommends changes to the Health and Safety Policy Manual to the Superintendent.
• Acts as the Designated Employer Representative (DER) for the District’s Drug and Alcohol Program and assumes all responsibilities for compliance and confidentiality of program.
• Annually assists in generating salary and benefit projections for all District employees.
• Collaborates with the Finance/Payroll Team on HR and payroll issues.

MINIMUM JOB QUALIFICATIONS:

Education and Experience-

(A) Bachelor’s degree in business administration or an advanced degree in human resources, public administration or related field,

(B) Professional human resources certification (i.e., SHRM, PHR),

(C) Experience working in a municipal/quasi-municipal HR Department preferable,

(D) A minimum of seven (7) years of human resources-related experience, including at least three (3) years of experience performing senior management or executive-level responsibilities; or

(E) Any equivalent combination of training and progressively responsible experience that meets the knowledge, skills and abilities of this position may be considered.

Knowledge, Skills and Abilities-

· Considerable knowledge of modern policies and practices of public personnel administration; thorough knowledge of employee classification, compensation and benefits, recruitment, selection, training, and labor relations; working knowledge of risk management and safety practices.

· Skill in preparing and administering municipal budgets; skill in planning, directing and administering personnel programs and systems; skill in operating the listed tools and equipment.

· Demonstrated ability to execute tasks quickly, effectively, and consistently.

· Demonstrated interpersonal and communication skills, both verbal and written.

· Ability to present information to a wide-ranging audience including elected officials, upper management, supervisors, and employees.

· Excellent analytical skills and the ability to interpret data, identify trends, and recommend multiple solutions.

· Skill in employee relations, change management, and conflict management.

· Skill in building, linking, and implementing programs and processes to business strategy.

· Ability to function independently, with minimal supervision, and thrive within a fast-paced and sometimes ambiguous environment.

· Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships at all levels within the District, municipal leaders within the District’s service territory, District customers and the general public; ability to efficiently and effectively administer a human resource system.

· Ability to manage multiple priorities and operate under long periods of medium to high stress.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job.

Position requires the ability to work in an office setting. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; etc. Must be able to lift 25 pounds. The position may require occasional in-state, out-of-state and overnight travel.

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices and meeting and training rooms, use of safe work practices with office equipment, avoidance of trips and falls, etc. The work area is adequately lighted, heated, and ventilated.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

EQUAL EMPLOYMENT OPPORTUNITY/ANTI-DISCRIMINATION POLICY:

As an Equal Opportunity Employer, the Kennebunk, Kennebunkport and Wells Water District shall employ, upgrade, and promote the best qualified person(s) who are available at the salary level established for the position, without discrimination as to race, religion, age, sex, physical or mental disability, sexual orientation (including gender identity and expression), national origin or ancestry, marital status, citizenship, genetic information, protected veteran status, color, political affiliation, whistleblower activity, or any other status protected by law.

Job Type: Full-time

Pay: Up to $91,582.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 5×8
• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: One location