Kaizen Technologies Hiring for Administrative Coordinator Job at Dallas, TX Full Time

administrative support, Salesforce

POSITION TITLE: Administrative Coordinator
LOCATION: The office is located at 5720 Lyndon B Johnson Freeway, #120 Dallas, Texas 75240
Type: 6 months Contract to Hire

Note: This is onsite 5days from office. And candidate must be fully vaccinated.

Responsibilities
Work Experience:

• Two to three years’ experience required with a minimum of one year experience providing administrative support in a fast-paced environment required.
• Experience with email management and cloud-based system environments preferred. Experience in a Salesforce environment a bonus.

Education:

• Associate degree or equivalent work experience required.

Primary:

• Provide high-level centralized support to our Client ‘s Texas regional offices within the Division, including administrative processing, database management, scheduling and communications, and program and event support as assigned.
• Working with various members of the Texas regional teams, coordinate and drive the timely processing of vendor payments, contracts and other administrative needs.
• Provide support in creating and distributing marketing content and materials, including but not limited to: Regional web pages, e-newsletters, templated print and digital materials, event sites, and other marketing and communication materials needed.
• Coordinate and provide project management support for events as assigned, including registration management and on-site assistance. Provide technological support for events as needed.

Secondary:

• Collaborate with program and fundraising staff to provide support for special events and projects as needed.
• May serve as a point of communication for external contacts and stakeholders when needed.
• Serves as backup for the Division’s Development Operations Coordinators, stepping in when requested for additional support, specifically for the Texas regions.

Qualifications
Skills:

• Ability to work effectively and collaboratively as part of a team
• Excellent communication, active listening and clear writing skills
• Customer orientation and ability to adapt/respond to different types of situations
• Ability to analyze information and problem solve
• Familiarity with social media best practices and platforms including Twitter and Facebook.
• Ability to effectively handle a variety of matters independently in a professional, polished, and mature manner with tact, diplomacy and appropriate judgment
• Ability to manage multiple priorities and adjust workflow accordingly
• Technical competence required. Working familiarity and comfort in database systems essential. Reasonable level of experience using Microsoft Office software, including Word, Excel, and PowerPoint, and comfort learning new technology.
• Comfort in working with colleagues remotely across the country�€�essential. Familiarity and comfort using Slack and administering Zoom meetings and webinars strongly preferred.