Job no: 495355
Work type: Part-time Temporary
Location: Olathe Health Education Center (OHEC), Overland Park Main Campus
Categories: Administrative Support
Position, Department: Office Assistant, Adult Education Center, Continuing Education & Workforce Development
Type of Position: Part-time Regular, Non-Exempt
Work Schedule, Hours per week: 8:30 am – 1:30 pm, Monday – Thursday, 20 hours per week
Pay Range: $15.00-18.75/hour and determined based on relevant years of work experience.
Pay Grade: 50.50
Opportunity for hybrid schedule: No
Benefits Category: Limited benefits
Position Summary: Serve as the first point of contact for visits to the Johnson County Adult Education center and provide office and classroom support to ABE/GED/ESL instructors and JCAE leadership. This includes greeting the public and providing routine program information (by phone and in person) about enrollment and participation in ABE/GED/ESL classes. The Office Assistant works at the front receptionist desk of the center as a primary point of contact for issues regarding the safety and security of the facility. The Office Assistant registers students for classes, accepts payments and applies standard bookkeeping procedures, organizes and manages records, files and forms (including files containing protected student information) for teachers and staff; communicates logistics relating to safety, security, facilities and technology needs; and assures availability of supplies and printed materials for instructors. The Office Assistant also provides assistance to classroom instructors. Finally, each Office Assistant typically manages one or more ad-hoc or recurring project on behalf of the program (e.g., development of event logistics, backup support of State database). Complete day-to-day duties using effective communication, organizational and time management skills; and perform confidential and specialized duties accurately.
Required Qualifications:
• High school graduate or equivalent.
• 2 – 5 years’ experience performing similar work in an office setting
• Heart for the mission of adult education
• Positivity and ability to manage unexpected events with calm, sound judgment. Full proficiency in customer service and customer relationship management
• Very strong interpersonal skills with a very diverse clientele, including diplomacy in managing conflict and effective communication with non-native English speakers and individuals from other cultural backgrounds
• Proficiency with Microsoft Office and other software
• High initiative, strong work ethic
• Skilled in managing confidential information and program records
• Strong organizational skills: ability to prioritize and to work on numerous projects simultaneously; flexibility
• Reliability and dependability, including on-time arrival and departure with minimal
Preferred Qualifications:
• Proficient in use of Xen Direct, SharePoint, AESIS, databases and other custom applications.
To be considered for this position we will require an application and resume.
Position Details: Job duties include but are not limited to:
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
Diversity Statement: Here at Johnson County Community College, we seek to inspire positive change for our students, faculty, and staff through promoting growth and development of all individuals. We aim to create a sense of belonging, accepting all values, life experiences, and perspectives on our campus. We are seeking individuals who will bring their true, authentic selves to JCCC so we can broaden perspectives with innovative ideas, interests, and passions, while fostering and promoting our diversity commitments to our community. We believe that engaging all of our unique employees is the key to students’ success. You belong here.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That’s five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email [email protected].
Advertised: 23 May 2023 Central Daylight Time
Applications close: 11 Jun 2023 Central Daylight Time
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