IntraHealth International Hiring for Request for Proposal (RFP) from US (UNITED STATES) Small Business Service Provid at Chapel Hill, NC  Full Time

REQUEST FOR PROPOSALS

Date: Jun 7, 2023

Subject: Request for Proposal (RFP) from US (UNITED STATES) Small Business Service Provider to provide Training for AORs and CORs on Managing Local Partners.

Dear Sir/Madam,

IntraHealth International is the Prime partner for Accelerating Support to Advanced Local Partners II (ASAP II) is a twenty-month contract (7200AA22C00041) for the United States Agency for International Development (USAID). The goal is to ensure that local partners have the capabilities and resources to act as prime partners for USAID/PEPFAR programming.

ASAP has two objectives:

1. Strengthen local partners as they transition to receive PEPFAR (President s Emergency Plan for AIDS Relief) funding as a USAID Prime Partner to comply with regulations.
2. Prepare local partners to directly manage, implement, and monitor PEPFAR programs, and maintain consistent PEPFAR program achievement and quality.

You are hereby invited to submit a technical proposal for training services to be provided to IntraHealth International, Inc. Proposals should be received no later than 5pm Eastern Daylight Time (EDT) on June 24, 2023, and sent Vickie Hayes-McGee at . Interested parties can send questions by June 16 to Ms. Hayes-McGee with the subject line: Training for Accelerating Support to Advanced Local Partners.

The contract’s duration will be about seven (7) months from the award date.

This letter cannot be construed as a legally binding contract between our organization and the entity you are representing.

This procurement is being funded by a US government contract. Refer to the eligibility requirements in Section M. below.

Please acknowledge receipt of this letter and confirm if you plan to submit a proposal.

Sincerely,

Vickie Hayes-McGee

ASAP II Contracts and Grants Manager

Preparation of proposals

Interested parties should prepare their proposals in response to this Request for Proposal to include all the following sections: The technical proposal should be no more than 7 pages. Attachments can include CV’s, Company Registrations etc. The financial proposal should be no more than 3 pages and include daily rates, level of effort, management, indirect and fee. Past Performance can be included in an annex.

A. Cover Letter

A one-page cover letter in English providing background and relevant details about the offeror submitting the proposal. This letter is to be signed by the President/Director of the company and include the name, Unique Entity Identifier (UEI), physical address, contact person and phone number for this Request for Proposal.

The annex letter should state that the offeror will carry out the activities in accordance with the specifications contained in Attachment A. Proposed exceptions to any part of Attachment A must be detailed in an attachment to the annex letter.

B. Detailed Technical Plan

A detailed plan of the tasks described along with a proposed work plan defining the key phases and activities of the mission, as well as the possible suggestions which contribute to obtaining expected results. The operational and technical part of the Proposal should not contain any information on the costs of the services offered. This financial information must be provided separately in the cost proposal.

C. Qualifications and Competency of Key Staff

The offerors will have to list the key staff/consultants, their role, and function, the amount of time allocated for the project, and their CV (Curriculum Vitae). In this section, the offeror will indicate the various members of the personnel to be assigned to the project and their personal experience of their tasks.

D. Cost proposal

The cost proposal must be a separate document from the technical proposal. The cost and technical proposals should be submitted in separate emails. A detailed justification of the budget and cost of achievement of the activities must be submitted. Each budgetary heading must be justified in a narrative format and the cost for each task included to these categories:

• Personnel costs assigned to the project (daily rates and level of effort)
• Administrative and management costs
• All other related costs
• As there is no template for the cost proposal, you must ensure all costs are included in the four cost categories.

E. Annex on Past Performance Capabilities

Please include past performance material.

F. Ethical and Business Conduct Requirements

IntraHealth is committed to integrity in procurement, and only selects offerors based on objective business criteria such as price and technical merit. IntraHealth expects contractors to comply with ours . Please cut and paste this link into a browser:

G. Proposal Validity Period

Proposals shall remain valid and unit cost prices unchanged for 90 days (about 3 months) after the proposals are submitted. A Proposal valid for a shorter period shall be rejected as non-responsive.

H. Administrative Documents

All important documents need to be submitted, such as curriculum vitae (CVs), or any other information, that the offeror feels relevant to be considered in the technical proposal such as:

• Headquarters contact information.
• USG (United States Government) required Unique Entity Identifier
• At least three references of clients for whom the offeror has recently provided services like those described herein.

I. Criteria for Evaluations

Technical Proposal	Weight
Extensive experience in developing communications material in French and English	30%
Demonstrated experience working on USAID funded projects	30%
Proven experience in developing creative content for print, web, and social media and suggest placements.	20%
A record of accomplishment of high-quality projects completed within scope, budget, and timeline giving rise to sustainable outcomes.	20%
Total	100%

Cost Proposal	Weight
Daily rates fall within industry standard.	25%
Technical quality assurance is included	25%
Allocation of level of effort is reasonable	25%
Indirect costs are reasonable	25%
Total	100%

J. Attribution of the Contract

International IntraHealth, Inc. will award the contract to the offeror whose proposal, after evaluation, is considered as the most responsive to the needs of IntraHealth and the requirements of the activity, and that provides the best value to IntraHealth, technical and financial factors combined. IntraHealth reserves the right to award in whole or in part, or to make no award at all. The contract will stipulate the terms and conditions of IntraHealth International, Inc.

K. Eligibility Requirements

Subcontractors making bids of $30,000 or more must have a US Government issued Unique Entity Identifier (UEI) to be eligible for a subcontract. The UEI must be included in the bid. IntraHealth reserves the right to disqualify offerors that do not have UEI.

L. Scope of Work

The US based small business will support ASAP II with

1. Developing a training manual for USAID AORs and CORs on managing local partners for USAID Burundi
2. Manage all aspects of “Industry Day” for USAID to meet local partners in Burundi.
3. Finalize a series of training manuals to support local partners to manage a USAID prime award.

AOR, COR TRAINING ON MANAGING LOCAL PARTNERS FOR USAID BURUNDI

1. Finalize outline of training manual with learning objectives for AORs and CORs to manage local partners. Illustrative outline below:
   1. Award/project performance management
      1. Detailed Review of Award and Special Award Conditions
      2. Guidance and Approvals of Annual Workplans
      3. Guidance and Approvals of Annual Budgets and Modifications (including indirect costs)
      4. Technical Program Management
      5. Reporting Requirements
      6. Closeout reports
   2. Oversight and Capacity Building for Financial Management and Compliance
      1. Guidance to LP on reporting and requesting funds
      2. Approving and Disbursing funds
      3. Reviewing pipelines with LP
      4. Reviewing SF-270
   3. Oversight and Capacity Building for Human Resource Management
   4. Guidance and Networking for Resource Mobilization
      1. Strategic Planning
      2. Researching Funding Opportunities
      3. Partnerships and Consortiums
2. Develop slide deck with talking points.
3. Develop facilitator guide with instructions and answers for exercises.

INDUSTRY DAY AND PUBLIC JOURNALISTS OUTREACH OF USG-SUPPORTED PROGRAMS. Support USAID/Burundi to strengthen outreach and relationship building with local actors through an Industry Day. The purpose is for USAID to become acquainted with newly identified local partners.

M. Deliverables:

1. Training Manual, Facilitation Guide and Slides for AOR, COR Training on Managing Local Partners (by September 15, 2023)
2. Management Plan for Industry Day (by August 30, 1023
3. Report on Industry Day (October 30, 2023

N. Period of Performance: The contract’s duration will be five (5) to seven (7) months from the award date.

O. REPORTING ARRANGEMENTS

1. The service provider will work closely with ASAP II Project Director and the Senior Program Officer for Communications.
2. The service provider will share updates on a bi-weekly basis.

P. QUALITY ASSURANCE

1. The service provider is responsible for ensuring the quality of all project deliverables.