Illinois State University Hiring for Procurement Manager – Construction & Facilities Purchases at Normal, Illinois Full Time

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Work type: On Campus
Location: Normal, Illinois

Title: Procurement Manager – Construction & Facilities Purchases
Division Name: Finance and Planning
Department: Comptroller’s Office

Job Summary

Responsible for purchasing Construction related services and other complex commodity purchases for the University. Will conduct Request for Proposal process, sole source process, and multi-year renewals as assigned by the Assistant Director. Responsible for required reporting on assigned commodities to the State of Illinois.

Additional Information

University Benefit Highlights:

– Health, dental, vision, and life insurance
– Retirement and supplemental retirement
– Tuition waiver benefits are available to staff as well as their eligible dependents.
– Paid holiday/administrative closures during Thanksgiving and Winter Breaks
– Paid vacation and sick time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Salary Rate / Pay Rate

$55,000 – $70,000/year

Required Qualifications

1. Any one or any combination of the following, totaling two (2) years (24 months) from the categories below of which one (1) year (12 months) must be actual work experience:

a. Work experience performing duties comparable to those performed at the Procurement Officer level of this series or in positions of comparable responsibility[i].

AND

b. College credit for course work in any field
-30 semester hours equals six (6) months
-60 semester hours or Associate’s Degree equals one (1) year (12 months)
-90 semester hours equals two (2) years (24 months)
-120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
-Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Preferred Qualifications

1. Knowledge of the State of Illinois Procurement Code, Higher Education Rules, Illinois State University’s policies and procedures, and other pertinent state laws.
2. Thorough knowledge of purchasing terminology and principals of purchasing.
3. Thorough knowledge of ethical and moral concepts which guide relationships between end user, buyer and vendor.
4. Thorough knowledge of State construction process and contracts.
5. Working knowledge of a computerized purchasing/financial system.
6. Strong ability to analyze complex information and situations.
7. Ability to communicate clearly and professionally.
8. Ability to work with interruptions and to change priorities as needed.
9. Ability to remain calm and professional in the face of resistance or hostility.
10. Ability to work effectively and professionally with Purchasing staff, University staff, state procurement offices, and vendors.
11. Strong interpersonal skills to develop and maintain good working relationships and participate in teamwork activities.
12. Ability to exercise good judgment and discretion.
13. Proficient use of Microsoft Office.
14. Excellent organizational and multi-taking skills to produce accurate, detail-oriented work while meeting stringent deadlines.
15. Ability to adjust to frequently changing State requirements and incorporate into workflow
16. Ability to analyze work processes and determine and collaborate with State and University staff to make efficient and necessary workflow changes.

Work Hours

Core work hours: Monday – Friday; 8:00 a.m. – 4:30 p.m.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.
3. Move about campus in various locations as needed to complete day-to-day work.

Proposed Starting Date

November 2023

Required Applicant Documents

Resume
Cover Letter
Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on “Apply”

Optional Applicant Documents

Transcripts – See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on “Apply”

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put “see resume” in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran’s Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
[email protected]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 10/20/2023 06:15 PM CST
Application Closes: 11/03/2023 11:55 PM CST

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Current OpportunitiesProcurement Manager – Construction & Facilities PurchasesOpened10/20/2023 Closes11/03/2023 DepartmentComptroller’s OfficeResponsible for purchasing Construction related services and other complex commodity purchases for the University.

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