Icahn School of Medicine at Mount Sinai Looking for Administrative Assistant, Office of Student Affairs Full Time

The Administrative Assistant serves as the initial point of contact and programmatic support for the Office of Student Affairs and will join
a team of professionals passionate about student engagement, support and medical education. The individual must exercise good judgment in
decision making, be willing to take initiative, possess excellent oral and written communication skills, and can work independently. The
position requires a student-centric attitude, a commitment to promoting and supporting an environment of diversity and inclusion, and a
team-oriented mindset. This position reports to the Director for Student Affairs and Engagement.

Duties and
Responsibilities:

• Provides a warm welcome to students visiting the Student Affairs suite and/or contacting the
  team by phone and/or email.
• Supports all student affairs planned events and functions, including but not limited to identifying
  catering, event marketing, set-up and tear-down.
• Provides administrative support to the Medical Student Promotions Committee (i.e.
  scheduling and attending meetings, gathering confidential data, minute taking).
• Coordinates and maintains the calendar for Senior
  Associate Dean for Student Affairs.
• Monitors expenses by gathering and reporting budget information; facilitating and monitoring
  invoices and purchase orders, scheduling and reconciling expenditures.
• Gathers required documentation and coordinates the student
  worker financial processes with appropriate colleagues. Prepares minutes of meetings, agendas, correspondence, statistical reports, tables
  and other documents and transcribes dictation as needed.
• Review and revise brochures, website content, announcements or other
  informational items regarding program and/or departmental operations.
• Arrange travel and other logistics in compliance with Mount
  Sinai practices.
• Analyzes and makes recommendations for office operational needs, including equipment, workflow, and
  materials.
• Oversees departmental inventory of supplies and equipment and completes annual asset report.
• Performs other
  related duties as assigned

Minimum Education

• Associates Degree required. Bachelor’s Degree
  preferred.

Minimum Related Experience

• Minimum two years of Administrative
  Experience.
• Excellent inter- and intra-personal communication skills.
• Demonstrated organizational skills and proficiency
  in Microsoft Office suite and virtual meeting platform (e.g. Zoom).
• Demonstrated attention to detail and accuracy
• Experience with event planning and logistics.