Hudson House Restaurant and Raw Bar Hiring for Executive Assistant to CEO Job at Dallas, TX Full Time

Executive Assistant to CEO

Summary

The Executive Assistant to CEO is not only responsible for helping to improve the efficiency of the business but managing the time of the CEO. Utilizing their organization and planning skills to prioritize tasks, set meetings and mitigating opportunities without bringing it to the attention of the CEO. They will regularly work with team members of all levels, so strongly developed written and verbal communication skills are crucial.

Job Responsibilities

• Perform all administrative and clerical duties required by our CEO.
• Manage CEO’s calendar, coordinating meetings, travel, conference calls, and interviews.
• Screening telephone calls, taking messages and responding to queries.
• Arranging domestic and international flights, transportation, and accommodation for CEO (and family).
• Preparing for board meetings, which includes drafting agendas, gathering, and printing all necessary documents, and organizing refreshments.
• Organizing fund-raisers, staff appreciation functions, and other company events.
• Compiling and submitting expense reports.
• Performing personal errands for CEO.
• Manage Los Angeles Apartment, Constanza Cleaners, Company Car, and Mavs season tickets.
• Manage Oaklawn Office by ordering supplies, retrieving mail, and stocking the break room.
• Prepare investor subscription agreements for signature.
• Manage vendor relationships for office ie printer, paper shredding service.
• Manage Centurion, and Beverly Hills Hotel relationships.

Qualifications

• Bachelor’s degree in Business Administration, or equivalent relevant experience
• A minimum of 3+ years of proven experience as an Executive, or Senior Executive Assistant, and an In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with founder run environments.
• The ability to multi-task, with an exceptional attention to detail.
• Strong planning and organizational skills.
• Excellent customer service and communication skills.
• Proficient in Google Workspace Docs, Sheets, Drive, and MAC IOS, MS office suite, Excel, and Adobe.
• Must be authorized to work within the US.

Vandelay is an Equal Opportunity Employer

Job Type: Full-time

Pay: $70,000.00 – $90,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• On call

Work Location: One location