Howard University Looking for Program Coordinator, Selections and Administration (Pickering Fellowship) Full Time

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success
of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

About
the Thomas R. Pickering Foreign Affairs Graduate Fellowship Program: The Thomas R. Pickering Foreign Affairs Graduate Fellowship Program is a program funded by the U.S. Department of
State, administered by Howard University, that attracts and prepares outstanding young people for Foreign Service careers in the U.S.
Department of State. It welcomes the application of members of minority groups historically underrepresented in the State Department, women,
and those with a demonstrated financial need for graduate school. Based on the fundamental principle that diversity is a strength in our
diplomatic efforts, the program values varied backgrounds, including ethnic, racial, social, and geographic diversity.

Fellowship
Selections and Administration (50%)

• Coordinate the Pickering Graduate Fellowship selection process, including answering
  prospective applicant inquiries about the program, reviewing applications for eligibility and completeness, and contacting applicants
  regarding missing items.

• Liaison with the selection committee members and ensure all logistics related to the selection
  committee are executed in a timely and efficient fashion.

• Prepare initial statistics and reports on the Pickering selection
  process to be reported to Department of State.

• Ensures onboarding of incoming fellows is complete and works with other
  program staff to update materials and internal Howard systems.

Pickering Orientation, Professional Development
Activities and Year-Round Programming (40%)

• Coordinate fellowship summer orientation including travel and housing
  accommodations for new Pickering Fellows.

• Support senior staff with overall planning and execution of Pickering Fellow
  Orientation. This includes managing schedules, securing space, purchasing meals, troubleshooting with technology, drafting surveys and
  collecting responses, and preparing all materials for sessions.

• Interface with high-level speakers from Department of State
  and other organizations to coordinate presentation and event logistics.

• Develop and analyze surveys to capture feedback from
  Fellows.

• Support other Program Coordinators with other summer professional development programs including tech support,
  facilitating activities, and other event planning related tasks.

Communications (10%)

• Assist the
  Communications Coordinator in ensuring all digital communication materials are accurate, clear and consistent. This includes but is not
  limited to the Pickering website, social media, and all promotional materials.

CORE COMPETENCIES:

• Experience working with executive-level staff and leaders, with sensitivity to excellent customer service.

• Strong
  grasp of technology and advanced use of Microsoft Excel, PowerPoint, Word, and SharePoint.

• Ability to exercise discretion and
  ensure a high-level of confidentiality.

• Strong knowledge of word processing, spreadsheets, database programs, and
  presentation software as well as internet searches.

• Familiar with email communications, marketing software, and website
  management platforms.

• Ability to develop action plans in resolving and implementing organizational and operational problem
  goals.

• Ability to plan and prioritize projects and activities in an office setting.

• Strong oral communication
  skills with the ability to communicate effectively with a diverse population, and establish and maintain effective work relations with
  faculty, staff, students, and general public.

• Team player who can solicit ideas and feedback and work collaboratively with
  others.

MINIMUM REQUIREMENTS:

Bachelor’s Degree and 2-4 years of related work experience. 8 years of related
work experience may be substituted in lieu of educational qualifications.