Houston Community College Looking for Program Assistant – College Readiness (Grant Funded) Full Time

SUMMARY

This position is responsible for facilitating the processes and operations of the assigned program or area.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

1. Serve as point of contact
   for the assigned program/area;
2. Provide program information and assistance to potential and current students, college staff, campus
   managers, site staff and the general public via telephone, emails and in person;
3. Maintain internal department documents and files;
   maintain confidentiality of verbal and written students and staff information records;
4. Process and maintain program records
   including timely and accurate data entry of personal student information, attendance, assessment scores and other required
   information;
5. Pre-register program and/or in-service participants, as well as assist with registration at in-services and large
   professional development events;
6. Assist with student recruitment through attendance at community outreach events;
7. Prepare
   and disseminate student registration/orientation publications as appropriate;
8. Assist with student registration/orientation and/or
   professional development sessions including securing room reservations, materials preparation, PeopleSoft registration and other related
   activities;
9. Compile data from a variety of sources and design, and produce reports as needed;
10. Assist instructors with
    support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s
    assessment;
11. Maintain various department records, inventory of supplies; and
12. Assist with end of semester class
    close-out.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential
duties and responsibilities listed above.  The qualifications listed below are representative of the education, experience, knowledge,
skills, and/or abilities required. 

EDUCATION

High school diploma or equivalent required.

EXPERIENCE

Two (2) or more years of progressive secretarial experience required.  Experience in higher education preferred.

KNOWLEDGE,
SKILLS AND ABILITIES

1. Bilingual (English/Spanish) preferred;
2. Proficiency in Microsoft Office
   applications;
3. Good oral and written communications skills;
4. Ability to meet deadlines and work independently;
   and
5. Must be willing to work evenings and Saturdays as needed.

This job description in no way states or implies
that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other
job-related instructions and to perform any other job-related duties requested by their supervisor.

This job
description may be revised upon development of other duties and changes in responsibilities.