Holy Apostles College and Seminary Looking for Registrar Full Time

Position: Registrar
Direct Report: Vice President of Academic Affairs or his/her designee

Holy Apostles College & Seminary is private, Roman Catholic institution of higher education located in Cromwell, CT with an enrollment
of 648 (242 undergraduates). The school grants Associate’s, Bachelor’s and Master’s degrees along with post-master’s certificates. With a
modest and vibrant religious student body on campus the majority of students complete their programs 100% online.

The Registrar
manages academic records for all current and former students and supervises the production of electronic student files, transcripts,
enrollment/degree verifications, and the processing of requests from students for course changes while ensuring compliance with HACS polices
and the Family Educational Rights and Privacy Act (FERPA). The Registrar oversees registration functions and database systems, including
registration, courses, and accounts receivable. The Registrar, in conjunction with the Executive Director of Enrollment Management &
Student Affairs, develops and implements policies and procedures for delivery of quality registration and other student support services.
The Registrar assists in maintaining, troubleshooting, and enhancing the college’s data management and related systems and will
coordinate with Institutional Research on validation and preparation of state and federal reporting. (IPEDS, SEVIS, etc.) The Registrar is
responsible for records retention management and destruction in cooperation with the College Records contact. Supervise staff.

• Ensures the accuracy and security of student academic records in accordance with FERPA, HACS policies and standard records management
  practices.
• Provides high quality service to campus constituencies by coordinating timely and accurate transcripts, verifications of
  student enrollment/degree, and other student information and interprets, explains, and enforces academic policies and procedures to
  students, faculty, staff, and parents.
• Ensures the accuracy of student records each semester by coordinating audit reports and
  other quality assurance checks of student records.
• Coordinates and submits the reporting of enrollment data to the National Student
  Clearinghouse and facilitates the resolution of related system and data discrepancies in a timely manner.
• Assists with the
  coordination of Commencement.
• Coordinates with Academic Affairs on annual catalog update.
• Coordinates with Student Affairs
  annually on Student Handbook Updates.
• Collaborates with Graduate Program Directors and Department Heads
• Ensures compliance
  with the HACS and State of CT records retention policies by using professional resources to stay current with records management
  techniques.
• Oversees registration services by developing and documenting policies and procedures, implementing and maintaining
  effective systems, and working in cooperation other departments to ensure academic policies and procedures are enforced and proper records
  are maintained
• Oversees support services to students such as the processing of withdrawals, cancellations, non-attendance drops
  (per institutional attendance policy), prerequisite drops, and deleted sections with enrollment.
• In conjunction with Academic
  Affairs supports the development of class schedules.
• Ensures students have appropriate information needed to make informed
  decisions regarding registration, change of schedule, grading, auditing, and withdrawing and that the requests are processed sensitively,
  accurately, and according to HACS policies.
• Helps to ensure the course database system is accurate and responsive to the needs of
  the College by assisting Academic Affairs with implementing curricular changes, updating fees, and making other updates to the system.
• Coordinates end-of-term processing.
• Resolves problems and enhances various processes, projects, procedures, etc. by employing
  critical thinking skills and creativity.
• Contributes to a work environment that encourages knowledge of, respect for, and
  development of skills to engage with those of other cultures or backgrounds.
• Remains competent and current through self-directed
  professional reading, developing professional contacts with colleagues, maintaining membership in professional organizations and
  participating in conferences, attending professional development courses, and attending training and/or courses required by the
  Registrar.
• Contributes to the overall success of the Enrollment Management by performing all other duties and responsibilities as
  assigned by the VPAA
• Supports the Strategic Plan and objectives for HACS

Experience

• Three (3)
  years of progressive academic experience in an institution of higher learning preferably with direct experience in academic records
  management and/or registrar experience.

Immediate opening

Salary range $65,000-$72,000

The position
accomplishes this through a respectful, constructive, and energetic style, guided by the Charism and Mission of the College and Seminary and
the Society of the Missionaries of the Holy Apostles.