Holland & Hart LLP Hiring for Recruiting & Professional Development Administrative Assistant Job at Denver, CO Full Time

General Purpose:

The Recruiting & Professional Development Administrative Assistant provides administrative support to the Recruiting team in the recruiting of all attorneys, summer clerks, and paralegals firm wide and to the Professional Development team in the development and implementation of all attorney, summer clerk, patent professional, and paralegal professional development programs. Additionally, they provide administrative support for all special projects, as requested.

Essential Duties/Responsibilities:

• Maintains attorney, paralegal, summer clerk, and patent professional personnel files including: Collecting and tracking of Change Requests, ensuring all information is received.
• Processing changes in UltiProProviding communication, notifications, and other updates as neededFiling necessary paperwork and creating new hire files
• Maintains information on R&PD and PROCOM Hub pages up to date including lists of attorneys, partners, paralegals, and patent professionals.
• Processes all check and reimbursement requests as well as AmEx charges by Director, PD Manager, and Recruiting Manager.
• Assists with recruiting and onboarding processes for lateral candidates including: viRecruit input of resumes submitted by search firms and other unsolicited, referrals, and non-self-apply resumes.
• Job postings on website, LinkedIn, and other career platforms as directed by Recruiting Manager and Coordinators; tracking of job postings sites and expiration dates
• Travel and lodging arrangements for out-of-town candidates
• Provide assistance with interview scheduling, viRecuit input, evaluation requests, and summaries
• Conflicts clearance preparation and requests
• Background check requests
• Scheduling orientation sessions and other onboarding logistics (laptops, materials, I-9 verification)
• Assists with all law student recruiting programs including:
• Program registrations
• Resume packet/binder preparationCandidate summary list
• Materials and swag preparation
• Travel and lodging arrangements for out-of-town candidates
• Provide assistance with interview scheduling, viRecruit input, evaluation requests, and summaries
• Onboarding logistics (laptops, materials, 1-9 verification, etc.)
• Assists Recruiting Manager and Coordinators as needed with the execution of the summer clerk program including:
• Logistics related to summer program event planning
• Scheduling meetingsPreparing review packets
• Assists in gathering data to respond to surveys and prepare statistics/reports
• Provides assistance to Professional Development Team in coordinating all types of performance review processes – annual, mini-review, real-time feedback, and partnership admission, for associate/of counsel attorneys, paralegals, and patent professionals including:
• Gathering past evaluation materials
• Creating individual folders for evaluatees
• Compiling evaluation materials into PDFs
• Regularly updating the folders and PDFs
• Assists any other professional development related initiatives, which may include attorney training, mentoring program, individualized associate/of counsel attorney professional development plan, and supervisory program including:
• Scheduling conference rooms
• Placing lunch ordersTracking RSVPs
• Assist with special projects as needed

Job Qualifications (Education, Experience and Certification):

• Bachelor’s Degree or equivalent work experience preferred
• Two+ years of administrative experience in a professional setting
• Excellent attention to detail
• Excellent interpersonal skills and client-service attitude
• Ability to maintain strict confidentiality
• Excellent organizational and administrative skills
• Excellent oral and written communication skills
• Ability to organize and prioritize tasks to effectively meet deadlines
• Excellent computer and software skills in MS Word and Excel
• Strong event planning skills preferred

Competencies:

Functional/Technical Expertise – Understands necessary information, processes and procedures to carry out job responsibilities.

Customer Orientation – Views the firm through the eyes of the customer and goes out of their way to anticipate and meet customer needs.

Communication – Recognizes the essential value of continuous information exchange.

Team Player – Team oriented; maintains composure and is adaptable to the changing needs of the team.

Results Orientation – Maintains appropriate focus on outcomes and accomplishments.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position’s work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance. Colorado Salary Range – $19.22 – $32.04 per hour.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Job Type: Full-time

Pay: $19.22 – $32.04 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Denver, CO 80202: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Recruiting: 1 year (Preferred)

Work Location: Hybrid remote in Denver, CO 80202