Heritage Personal Injury Firm, LLC Hiring for Office Manager Job at Atlanta, GA Full Time

This is not an entry-level position where you can “learn on the job.” This is a mid-level management position that MUST have prior experience with management, supervision, hiring, firing, basic business accounting, law firm trust accounting rules, and an understanding of the Rules of Professionalism that lawyers and law firms must follow.

Experience in a personal injury law office is required.

The law firms we provide services for represents injured victims. We need an experienced A+ level Office Manager to help support operations manager and supervisor to run the day-to-day business functions of the office and to handle/mediate conflicts.

We strive to provide our clients and potential clients (and, really, everyone we meet) with the ultimate customer service experience assisting with their legal process after an accident or injury.

The Assistant Office Manager will play a very important role in helping keep the our office running smoothly. We need a dynamic high-energy person to make sure the “trains run on time” by keeping the day-to-day work of the office moving. This person will work closely with the Owners to support the administrative needs of the firm.

Supervisory Responsibilities assist In:

• Training staff regarding firm procedures and information systems.
• Supervises and counsels support staff.
• Recruits and assists in hiring new non-attorney employees.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of non-attorney employees as needed and in accordance with company policy.

Duties/Responsibilities:

Manage all Major top tier cases of about 25 or less clients

• Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
• Manages the daily operations of information systems.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, and meetings and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Prepares legal correspondence and documentation.
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organizations budget.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Drafts and implements operational and human resource policies and practices to ensure quality services.
• Assists with human resource management as needed.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Superior written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite or other similar software program.
• Ability to maintain confidential records.

Education and Experience:

• Bachelors degree in Human Resources, Business Administration, Finance or related field required.
• At least five years of experience in a senior management position.

To put it simply, we want you to do good work and rally around our clients to help us help them.

We want people on our team who have a genuine interest in and willingness to help people and find solutions.

Compensation :

• Salary: Based on experience
• Bonuses for performance
• Excellent training
• Paid time off
• Growth opportunities
• Great working environment.
• Networking Opportunities

If this sounds like a good fit for you apply today!

• HOW TO APPLY: Please prepare a cover letter answering the following questions:
• What are you looking for in a job and why you want to work at our firm?
• In the last paragraph of your cover letter, tell us what makes you an A+ team player. You should be detailed in your response, but do not go over two paragraphs. You will be emailed later in the application process and prompted to provide your cover letter.

Responsibilities:
Basic Job Functions * Oversee the day-to-day operations of the firm including managing support staff, ensuring we meet important deadlines and that cases stay on track and on time, handling payroll and basic HR functions, holding team meetings, help training new employees, enforcing personnel policies and office procedures.

• Develop and oversee the systems that run the business (intake, sales, legal production, financial review, human resources management, etc.)
• As part of creating these systems, you will be the one on the frontlines filling the position and making sure the systems work well. You will also help us know when the position is ready to be filled by a specialist and you will help us recruit and hire that person.
• Handle facilities management, office supplies, technology vendors.

Qualifications:
Essential Skills and Experience * Experience in a law office is required.

• Excellent spoken and written English is a must. Some Spanish is helpful.
• Good judgment to know when to use your experience and instincts to get things done versus when you need to ask for help.
• A+ player with the professionalism and talent to help us to grow our business and help more people.
• Have the charm and tact to get potential new clients excited about working with the firm, calm down existing clients who may be scared and confused, and handle judges and other legal professionals who have their own agendas.
• Bring your energy, positivity, and a “can-do” attitude to work every day.
• Demonstrate that you have experience meeting deadlines and adapting to changing priorities in a fast-paced environment.
• Show you enjoy this type of work environment and can keep up with, or better yet, stay one step ahead of the legal team.
• Proficient in Microsoft Office (Outlook, Word, Excel) and common social media platforms, be able to manage multiple calendars, and learn how to use our case management databases
• every member of our team must be conscientious and trustworthy. We will be doing a background check and disqualifying anyone with a history of fraud, theft, embezzlement, or anything that is an indicator of dishonesty.

case management skills ,comprehensive problem solving, negotiations with insurance company

notary public, closing out cases, opening claims, settlement disbursement procedures, medical lien negotiations, medical record retrievals, police reports and investigations must be familiar with all these areas of personal injury.

Job Type: Full-time

Pay: $80k-100k per year base salary plus Bonus Benefits:

• Paid Time Off/ Vacation/ paid holidays, Personal Days
• 2 weeks Vacation/ 1week personal days

Schedule:

• Monday to Friday (Normal Hours of Operation: 9AM- 5PM) or until the jobs is done

Supplemental Pay:

• Bonus Pay

Experience:

• Office management: 3 years (Required)

Education:

• Bachelor’s (Preferred business Administration)

Language:

• Bi lingual (A Plus)

Work authorization:

• United States (Preferred)

Work Location:

• One location

This Job Is Ideal for Someone Who Is:

• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Achievement-oriented — enjoys taking on challenges, even if they might fail
• Innovative — prefers working in unconventional ways or on tasks that require creativity’

‘Benefit Conditions: Waiting period may apply

• Only full-time employees eligible COVID-19 Precaution(s):
• Remote interview process
• Sanitizing, disinfecting, or cleaning procedures in place
• Covid Vaccination a plus

Work Remotely

• No! No! No!

This Job Is Ideal for Someone Who Is: Dependable — more reliable than spontaneous

• People-oriented — enjoys interacting with people and working on group projects
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Achievement-oriented — enjoys taking on challenges, even if they might fail
• Autonomous/Independent — enjoys working with little direction
• Innovative — prefers working in unconventional ways or on tasks that require creativity
• High stress tolerance — thrives in a high-pressure environment
• a part of the Crash to Cash Personal Injury Network

Job Type: Full-time

Pay: $80,000.00 – $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor’s (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: One location