Heidelberg University Hiring for Title III Project Director at Heidelberg University Full Time

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Reporting to the Vice President for Academic Affairs and Provost, the Title III Project Director will be responsible for planning, developing, implementing, and evaluating all grant initiatives, and will ensure compliance with all Title III and DOE policies and guidelines. The Project Director assists in fiscal management and reporting.

The U.S. Department of Education’s Title III Grant Award to Heidelberg University (Grant Award Number P031A230004, CFDA 84.031A, Data Integration and Storage to Support Student Access and Success ) will pay this five-year grant-funded position 100% at Heidelberg University, starting no sooner than October 1, 2023, and retained no longer than September 30, 2028. The total grant awarded for year one is $421,255; the total award amount estimated over five years is $2,165,318 (estimated at 74% of the total project). Nonfederal grant match toward this federal award is estimated at $770,974 (26% of the total project) over the five-year grant performance period.

SUPERVISION RECEIVED:

The Title III Project Director is directly supervised by the Vice President for Academic Affairs and Provost, and receives indirect supervision from the Chief Strategy and Finance Officer.

SUPERVISION EXERCISED:

The Title III Project Director indirectly supervises all key personnel (Database Administrator, Data Analyst, Director of Success & Retention, Coordinator of Student Accessibility Services, Director of Advising, Transfer Specialist, Instruction Designer, Academic Support Coordinator, External Evaluator, etc.) on the Title III grant project to ensure completion and compliance of all grant initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Oversee the development and implementation of all aspects of the Title III grant;

Coordinate and monitor goals, objectives, and activities related to the Title III grant;

Ensure the Title III program operates in compliance with all terms and conditions of the grant and all applicable federal regulations;

Contribute to the hiring process for all grant-funded personnel and provide administrative support to those individuals;

Work closely with the Director of Academic Assessment and Effectiveness to collect and track data, develop monitoring and evaluation plans;

Assist the external evaluator and the internal monitoring team in ongoing formative and annual summative project evaluation;

Maintain high accountability for project outcomes;

Collaborate with the Owen Center for Teaching and Learning, Computer Network & Information Technology, Student Affairs, and other campus offices and stakeholders to advance Title III project goals and objectives;

Prepare and submit reports for the Department of Education and Heidelberg University on the operation of the Title III grant program and the outcomes of that program;

Work to secure future funding the continuation of the Title III grant by assisting in the grant writing process;

Collaborate with the AVP for Finance/Controller to manage the Title III grant budget in strict compliance with federal guidelines and in all accounting reporting activities;

Develop and maintain a Title III Policies and Procedures Manual that embodies the requirements of program statutes, regulations, and policy statements

Attend the Title III Project Director conference;

Perform other duties as assigned in support of the Title III project.

Requirements

CORE VALUES AND PERSONAL ATTRIBUTES:

•Core values – models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.

•Intellectual dynamism – demonstrates mental sharpness, capability and agility.

•Self-knowledge – gains insight from successes and mistakes.

•Personal learning – seeks feedback and counsel to improve managerial behavior.

•Peer relationships – encourages collaboration and cooperation across the organization.

•Teamwork – performs most effectively as a hard-working member of a team.

•Constituency focus – completes work to meet constituencies’ expectations and requirements.

•Community focus – brings a spirit of enthusiasm and energy to the campus and town.

DESIRED ATTRIBUTES AND QUALIFICATIONS:

Education and Professional Experience:

Bachelor’s degree from an accredited 4-year university;

Project management experience

A relevant combination of education and experience.

Preferred Education and Experience:

Master’s degree in business administration, higher education administration, or project management

Three (3) three years of administrative and supervisory experience in higher education;

Necessary Knowledge, Skills, and Abilities:

Demonstrated interpersonal, organization, and oral and written communication skills and the ability to multitask and manage competing priorities

Demonstrated ability in effective collaboration with college community

Ability to analyze, explain, and present complex statistical data

Proficiency with various computer applications including word-processing, spreadsheets, presentation software, and data visualization software.

Ability to work both independently as well as cooperatively in a team setting.

Exceptional self-motivation, integrity, and creativity.

Ability to manage multiple tasks and adhere to strict deadlines.

Ability to interact professionally, effectively, and in collaboration with faculty, staff, students, and alumni.

TOOLS AND EQUIPMENT USED:

Knowledge of operation and use of various office equipment including, but not limited to: personal computer (including spreadsheet and word processing software), integrated database software, fax machine, copier, telephone, scanner, printers, and adaptive technologies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to be mobile, communicate, and hear.

The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include varied degrees of occasional stress while performing job duties.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee frequently works in an office setting. The noise level in the work environment will range from moderately quiet to moderately loud.

SELECTION GUIDELINES:

The Title III Project Director will be selected after a formal application procedure, education and experience rating, oral interview, and reference check. Job-related tests may be required. All offers of employment are contingent upon a satisfactory criminal background screen, motor vehicle record search, drug and alcohol screen, physical and / or psychological examination at the University’s discretion.