PRIMARY DUTIES AND RESPONSIBILITIES
Accounts Payable – Reviews all bills for accuracy, contacts vendors with questions, resolves billing discrepancies, forwards bills to associated department manager for approval. Obtains secondary approval prior to entry by Accounting Manager though submission of bills on a weekly basis. Responds to all inquiries from Accounting Manager regarding any bills in question in a timely manner. Enters approved bills into accounting system (Bills.com/QuickBooks) accurately and in accordance with GAAP, completes weekly check run for payments approved by Accounting Manager, obtains signatures for all checks, and distributes or sends checks out by Friday of each week as indicated on check request forms.
Cash Receipts and Transfers – Prepares incoming cash and check receipts for deposit into appropriate bank accounts. Reviews and maintains digital deposit records for all cash receipts and deposited items. Enters all deposited items by individual “customer” as discrete records into QuickBooks with the associated deposit date on the bank record. Ensures that all check and cash deposits are entered and scanned electronically into accounting systems on a weekly basis. Enters all bank activity in ACH and electronic payments into accounting software. Transmits all bank deposits on a weekly basis. Completes internal transfers of cash to the Operating Cash Account as requested in writing from the Controller. All income data is shared with the development team incoming gifts.
Payroll – Obtains all staff timesheets through TimeCo, and uploads all pay data into bi-weekly payroll processor. Enters all new staff and staff changes into payroll processor for biweekly payroll. Ensures that all payroll rate changes are authorized by written communication by the CEO, and that all new employees have an offer letter signed by the CEO detailing position, rate of pay, and other pertinent payroll information. Forwards all payroll records to the Accounting Manager to include in the personnel files. Works with Accounting Manager, who will review and process each payroll.
Accounts Receivable – Records and creates new receivable pledges for our Critical Home Repair Program, records payments on those accounts.
Mortgage Servicing – Accurately records all payments and disbursements into the Keystone Mortgage system and QuickBooks for all mortgage activity. Maintains a system to ensure that municipal, county, school and insurance tax bills are obtained and reviewed for timely and discounted payment. Communicates with tax collectors to obtain tax bills for payment during discount periods. Reviews all proposed payments with Accounting Manager prior to payment. Works with Programs when there is a need to contact homeowners directly for additional information.
Administrative – Opens, date stamps and distributes all mail as appropriate on a daily basis. Makes copies of all checks, endorses all checks upon receipt, provides check copies to Development and others as directed, orders office supplies, maintains office supply cabinets in good order, is responsible for the good working order of the office copier and postage machine.
Assists in other projects as assigned or requested.
REQUIREMENTS
Coursework or Certificate in Accounting
Consistent, accurate, thorough and detail oriented
Exceptional organizational skills and aptitude for numbers
Advanced Excel skills
Outstanding communication skills, written and verbal
Ability to work collaboratively
EDUCATION
Bachelor’s degree from an accredited college or university or related experience preferred.
EXPERIENCE
Experience in QuickBooks Software
2-5 years of experience in an accounting environment
DRIVERS LICENSE
A valid driver’s license, reliable transportation, and willingness to travel as needed are required. Employment is contingent upon the completion of a successful background check, driving record, and child abuse clearance.
To be considered for this position. Please send a resume to the following email address. No Phone Calls Please!
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, founded in 1976, is a global, Christian-based nonprofit organization that grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God’s love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability and self-reliance they need to build better lives for themselves. Habitatseeks individuals who have a willingness to affirm these principles and values.
Habitat for Humanity International is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.