Grand Valley State University Looking for Executive Assistant to the President Full Time

Job Summary:

The Executive Assistant to the President is instrumental in orchestrating the daily activities of
the President and acts as a vital connector between the President’s Office and various key entities. Upholding strict confidentiality,
showcasing discernment, and maintaining discretion are foundational to these roles. They are expected to epitomize exceptional service,
professionalism, and integrity, actively navigating challenges, and preserving an image aligned with the university’s leadership standards.
As ambassadors of the President’s Office, they should exemplify maturity, accessibility, and adeptness. Collaborate and cultivate a
strong working relationship with the counterpart executive assistant to ensure cohesive support for the President and President’s
Office operations.

Essential Functions:

• Independently manage the president’s daily administrative
  tasks using sound judgment and professionalism. This includes overseeing a rapidly changing calendar, arranging meetings, appointments, and
  events, and liaising with campus and community leaders to ensure smooth scheduling and logistical planning.
• Support the president
  by offering executive and lead staffing services; attend both internal and external events alongside the president, prepare them for
  top-tier participation at these functions, and offer immediate assistance to ensure effective interaction and guidance during the
  events.
• Provide project management and executive staffing leadership to assigned committees, councils and other teams, including
  the President’s Innovation Projects Council.
• Organize and prepare materials, copies, and files for meetings, ensuring all
  necessary resources are readily available.
• Coordinate and prepare background and preparation materials pertaining to engagements
  with external organizations at both local and national levels.
• Collaborating with the Chief of Staff to the President and Vice
  President for University Relations, support the President in representing the University by engaging with various boards, community groups,
  and colleagues.
• Prepare confidential reports and documents while maintaining the highest standards of data security.
• Show
  sensitivity in responding to and monitoring concerns from various staff, students, and community constituencies.
• Manage and oversee
  the budget, financial processes, and expense tracking for the President, including reviewing and reconciling P-card, expense reports, and
  mileage reports.
• Ensure timely preparation of presidential communications, messages, and speeches.
• Prepare, on behalf of
  the President, draft correspondence and the preparation of reports and data for University Leadership.
• Compose email responses and
  messages on behalf of the President.
• Perform other duties as assigned.

Required Qualifications:

• Bachelor’s degree required.
• Minimum of five or more years of administrative assistant, executive support, and/or
  project management experience.
• Proficient in executive-level writing and editing, with the ability to craft professional
  communications, presentations, and graphics.
• Advanced technical and digital skills.
• Proficiency in maintaining
  confidentiality, working under pressure, prioritizing tasks, managing details, and working independently.
• Exceptional time
  management and organizational skills, with the ability to handle multiple projects concurrently.
• Excellent presentation,
  communication, and interpersonal skills to respond to a variety of inquiries.
• Exceptional attention to detail.
• Demonstrated ability to relate effectively to students, employees, and the public.
• Strong interpersonal skills and a proven
  ability to work collaboratively within a team.
• Track record of working with and respecting diverse populations.
• Willingness to work flexible hours, including nights, weekends, and outside regular business hours as required.

Preferred Qualifications:

• MEd, MBA, or related advance degree

Supervision
Received:

Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected
to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential function
satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are
representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

The information contained in this job description is for compliance with the
Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are
performed by the individuals currently holding this position and additional duties may be assigned.

Salary: Minimum
starting salary $80,000, commensurate with experience.

How to Apply: Please include a cover letter and resume when
applying to the position.

Application deadline: The department will begin to review applications after February 28,
2024.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the
physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill
and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment
Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the
basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay
Center at 711 (in State) or 1-800-833-7833 (out of State).