Gonzaga University Looking for Program Assistant II – Graduate School of Business Full Time

Who We Are

At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.

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Posting Number: S2004P

Department: Graduate School of Business

Work Schedule

Flexible-To be determined

Employment Status: Regular

Hours per Week: 40

Months per Year: 12

Job Purpose

This position provides administrative support to the School of Business Administration (SBA), with a particular focus on support for the Graduate School of Business (GSB). Relying on the development and maintenance of strong professional relationships and working collaboratively with a variety of internal and external stakeholders, this position performs moderately complex administrative and budgetary duties in support of the staff, faculty, and students of the SBA.

Minimum Salary (Annualized 12 months, 40 hours/week)
36212

Salary Midpoint (Annualized 12 months, 40 hours/week)
48693

Maximum Salary (Annualized 12 months, 40 hours/week)
55997

Essential Function Category Title
Administrative Support

% of time for section
70%

Function Details

• Performs a wide range of advanced administrative duties and word processing of complex and/or confidential materials, requiring independent judgment and initiative on assignments that are sensitive in nature
• Perform complex word processing tasks such as merging and sorting, integrating text and graphics, and helping to generate forms, flyers and other documents.
• Plan, set-up, monitor, and tear-down of departmental events and meetings such as orientations, graduation events, current student events, and alumni events.
• Scheduling of appointments, calendars, meetings, and other events for Program Directors and Graduate Advisor, including the procurement of logistical needs.
• Submits and monitors work orders for office and department members.
• Maintaining and ordering supplies for the office and equipment.
• Serve as a second point of contact for room scheduling in the School of Business Administration.
• Assist with all application, enrollment, student profile, and placement reports for AACSB and other constituencies.
• Manage the development and maintenance of graduate program email mailing lists and student contact information.
• Compile exit interview reports in support of the graduate advisor
• Assist marketing and recruiting specialist in support of GSB website and social media.
• Assist graduate advisor in updating Banner to reflect status of current students and alumni.
• Act as the School of Business liaison with the Center for Community Engagement.
• Act as coordinator for School of Business community engagement activities.
• Support the Dean’s Office on projects as needed.
• Serve as back-up to the main School of Business office as needed.

Essential Function Category Title
Budgetary Support

% of time for section
10%

Function Details

• Prepare and submit purchase requisitions for the School of Business Administration and maintain hard copy records of GSB expenditures.Assist with preparation of adjunct contracts, as needed.
• Coordinate graduate assistant awards and related paperwork with Student Employment and administer GA training and placement.
• Using university payroll records, monitor the hours worked by SBA graduate assistants.

Essential Function Category Title
Stakeholder Relations

% of time for section
20%

Function Details

• Welcome and greet visitors and accompany visitors or students to other offices on campus.
• Maintain reception area to include aesthetics and tidiness.
• Answer phone and email inquiries to connect students and stakeholders to other partners.
• Check in with graduate assistants on assignments and connect students to campus our outside resources when needed.
• Plan social and networking events for current students.
• Accompany students to networking events and professional excursions and organize of facilitate transportation.
• Communicate events within email and Canvas.

Other Functions

• Other duties as assigned by department.

University Work Values

Promoting Excellence in Academic Endeavors and Professional Practice
* Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership
* Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity
* Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness
* Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology
* Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability
* Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

Degree Required
HS diploma or GED

Certifications and/or Licensures required

None

Knowledge Required
Early career, knowledge may be from education and/or some experience

Years Experience Required
3-4.99 years

Minimum Qualifications

• Proficient in MS Office Suite
• Accurate word processing skills with 50 wpm keyboarding
• Outstanding organization skills and ability to prioritize multiple projects and juggle deadlines
• Strong written and verbal communication skills-grammar and spelling especially critical
• Exceptional abilities to work well with others while representing the school and the University
• Ability to work in a fast-paced and multi-task, changing environment
• Willing to support the missions of the University and the school

Desired Qualifications

• College level course work in business
• Knowledge of SCT Banner and EMSWork experience in higher education

Physical / Environmental Qualifications

• Remain in a stationary position 50% of the time
• Ability to prep for and attend meetings and events across campus in various weather conditions
• Wrist and hand movement related to computer work
• Bend, stoop, kneel, stretch and reach
• Pick-up, carry and move items up to 25 lbs.

Open Date: 05/11/2023

Open Until Filled: Yes

Application Review Begins On: 05/25/2023

EEO Statement

Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.

Clery Statement

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at www.Gonzaga.edu/Clery. A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.