Foothill-De Anza Community College District Looking for Program Coordinator II (MESA) Full Time

Program Coordinator II (MESA)

HR EMPLOYMENT/CAREERS
Initial closing date: 07/19/23*

*For full-consideration, all application packets must be received by 11:59 pm on the closing date/next review date.

Starting
Salary: $7,157.10 (per month) plus excellent benefits; Salary Grade: C1-59

Full Salary Range: $7,157.10 (per month)
– $9,601.37 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified
position above. We are looking for a Program Coordinator II.

The Foothill – De Anza Community College District does not have a
remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department.

ABOUT THE DISTRICT

Foothill – De Anza Community College District, composed of two colleges and an education center, is
one of the top performing districts in both California and the United States, and one of the largest, ranking seventh in size among the
state’s 72 districts, serving more than 58,500 students per year and with an operating budget of $180M unrestricted general fund. Consistent
with its mission, the District has a strong commitment to equity and inclusion and incorporates those values in its policies, procedures,
and operations, and in its leadership and service to students and the community. Publicly supported and locally oriented, the District fills
an essential role in workforce development, continuing education, and skills preparation to meet the changing demands of the highly diverse
surrounding population and business communities. The District’s students and more than 2,000 faculty and staff enjoy an unparalleled quality
of life in an ideal climate, with physically pristine and fiscally sound campuses that have earned their reputation for academic
excellence.

Foothill – De Anza Community College District Mission Statement:

The mission of the Foothill-De Anza
Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and
sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal
opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an
accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an
equitable and just future for California

Foothill College Mission Statement:

Believing a well-educated population is
essential to sustaining and enhancing a democratic society, Foothill College offers programs and services that empower students to achieve
their goals as members of the workforce, as future students, and as global citizens. We work to obtain equity in achievement of student
outcomes for all California student populations, and are guided by our core values of honesty, integrity, trust, openness, transparency,
forgiveness, and sustainability.”

These core values are essential to authentic and sustainable institutional equity at Foothill
College. Institutional equity is embedded not only in the college’s Educational Master Plan and Strategic Vision for Equity but in its
planning, hiring and evaluative processes.

JOB SUMMARY

The MESA Program Coordinator will follow the 8 MESA program
objectives and 13 program components to run the day to day of the MESA program (as described in the MESA website). This includes staffing
and managing the MESA center space; outreach and recruitment of MESA scholars; development and implementation of support programming aligned
with the 8 objectives and 13 components to support MESA scholars in meeting their transfer goals (Academic Excellence Workshops, the summer
institute, peer tutoring, field trips, and other activities); acting as a liaison to faculty, District staff, and community partners to
mobilize resources to support MESA scholars; and program reporting and record-keeping in compliance with applicable guidelines. This
position is supervised by the SLI Director who will provide programmatic and financial oversight for the MESA program. Refer to the SLI MESA
webpage for more: https://foothill.edu/sli/mesa/

DEFINITION

Under immediate (I) or general (II) supervision general direction, designs and develops program activities,
objectives, and procedures pursuant to District, state, and/or federal regulations and guidelines; monitors and coordinates the delivery of
program services; develops and administers program budget; applies for and administers grants and other funding sources; reports to various
agencies regarding program activities; ensures that program reporting and recordkeeping is performed in compliance with applicable
guidelines; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (I) or
general (II) supervision from an administrative supervisor or manager. Exercises no supervision of staff.

CLASS
CHARACTERISTICS

Program Coordinator I: This is the journey-level class in the Program Coordinator series. Incumbents perform
routine program coordination duties including assisting with the oversight of programs, policies, and procedures pursuant to pertinent
laws, codes, and rules; assist with program accountability and reporting to governing agencies regarding program
activities.

Program Coordinator II: This is the advanced journey-level. Incumbents perform advanced and complex program
coordination duties including the development of programs, policies, and procedures pursuant to pertinent laws, codes, and rules; assuming
responsibility for program accountability and reporting to governing agencies regarding program activities; and assisting with budget
development and participating in reaching solutions to budgetary problems or issues. Assignments are given with general guidelines and
incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services. Work is typically
reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

EXAMPLES OF TYPICAL
FUNCTIONS (Illustrative Only)

1. Develops program services and activities, parameters, objectives, and budgets pursuant to
   District, state, and federal rules, codes, and guidelines; interprets established program guidelines and ensures services and activities
   are developed and administered consistent with the same.
2. Assists in the development and implements program goals, objectives,
   policies, procedures, and work standards including recommending improvements; assists in developing work plans, procedures, and
   schedules.
3. Provides financial and administrative oversight of assigned program ensuring compliance with program guidelines;
   coordinates program grant administration and budget tracking and reconciliation processes; develops budget and grant reports as needed;
   collaborates with management staff when problems are identified and participates in developing solutions; ensures accurate and timely
   program reporting.
4. Establishes and fosters linkages with special populations and/or community groups served; participates in
   internal and external associations and advocacy groups in order to promote program participation.
5. Serves as a liaison between
   program participants, administrators, faculty, and students; answers questions and resolves issues, problems, and complaints as
   needed.
6. Plans, schedules, and organizes events, workshops, informational seminars, presentations, and related activities including
   coordinating logistics; designing and implementing marketing strategies; developing and monitoring budgets; processing independent
   contractor agreements and purchase requisitions; and ensuring compliance with established timeline and budget.
7. Ensures participants
   adhere to program guidelines and addresses non-compliance with program participants; may discontinue program services to participants
   pursuant to program guidelines as necessary and appropriate.
8. Researches, analyzes, interprets, and reports a variety of data and
   statistics to local, state, and federal agencies.
9. Designs, creates, and edits a variety of documents including program materials,
   reports, forms, statistical reports, correspondence, and agendas.
10. Oversees and coordinates the use, maintenance, and functionality
    of various data management systems; monitors data for accuracy and compliance with federal and state regulations and District policies and
    procedures.
11. Participates on program review committees; performs program assessments, including conducting studies by selecting,
    adapting, and applying appropriate research and analysis techniques; evaluating alternatives, making preliminary recommendations, and
    assisting with the implementation of program changes after approval; prepares comprehensive technical records and reports.
12. Performs
    related duties as assigned.

QUALIFICATIONS

Knowledge of:

1. Applicable federal, state, and
   local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of
   responsibility.
2. Principles and practices of program coordination including implementation of the goals and objectives and oversight
   of performance, reporting, accountability, and regulatory compliance.
3. Principles and techniques of conducting analytical studies,
   evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports.
4. Principles of
   budget development and expenditure tracking and control.
5. Methods and techniques of applying for, tracking, and reporting grant
   funds.
6. Principles and practices of data collection and report preparation.
7. Techniques and methods of marketing and
   community outreach.
8. Principles and practices of developing and presenting informational workshops and seminars.
9. Basic
   business arithmetic and bookkeeping.
10. Business letter writing and the standard format for reports and correspondence.
11. Record
    keeping and filing systems and methods.
12. English usage, grammar, spelling, vocabulary, and punctuation.
13. Modern office
    practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet
    applications.
14. Techniques for providing a high level of customer service by effectively dealing with the public, students, and
    District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and
    sexual orientation.

Ability to:

1. Demonstrate understanding of, sensitivity to, and respect for the diverse
   academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students,
   faculty and staff.
2. Perform difficult and complex program support work accurately and with use of independent
   judgment.
3. Interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and District
   policies and procedures relevant to assigned area of responsibility.
4. Develop and present informational workshops and
   presentations.
5. Understand the organization and operation of the District and of outside agencies as necessary to assume assigned
   responsibilities.
6. Coordinate and oversee assigned administrative, budgeting, and fiscal reporting activities.
7. Plan,
   organize, and carry out assignments from management staff with minimal direction.
8. Analyze, interpret, summarize, and present
   administrative and technical information and data in an effective manner.
9. Evaluate and develop improvements in operations,
   procedures, policies, or methods.
10. Research, analyze, and evaluate new service delivery methods, procedures, and
    techniques.
11. Prepare, review, and present reports and other correspondence and communications in a clear and concise
    manner.
12. Maintain accurate databases, records, and files.
13. Perform arithmetic, financial, and statistical computations
    accurately.
14. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work,
    set priorities, and meet critical time deadlines.
15. Effectively use computer systems, software, and modern business equipment to
    perform a variety of work tasks.
16. Use English effectively to communicate in person, over the telephone, and in writing.
17. Use
    tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
18. Establish, maintain,
    and foster positive and effective working relationships with those contacted in the course of work.

MINIMUM
QUALIFICATIONS

1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and
   cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Any combination of
   training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the
   required qualifications would be:

Program Coordinator I and II: Equivalent to graduation from an accredited four-year
college or university with major coursework in finance, accounting, business administration, or a related field AND

Program
Coordinator I: Three (3) years of responsible experience providing complex program support and coordination of program services.

Program Coordinator II: Five (5) years of responsible experience providing complex program support, budget administration,
and coordination of program services.

Licenses and Certifications:

None.

PHYSICAL DEMANDS

Must
possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between
work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator
and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned
duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift,
carry, push, and pull materials and objects up to 10 pounds with the use of proper equipment. Reasonable accommodations will be made for
individuals on a case-by-case basis.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate
noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

APPLICATION
PACKET

1. A District on-line application on http://hr.fhda.edu/careers/. *In the
   application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic,
   socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and
   staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity,
   equity and inclusion.
2. A cover letter addressing your qualifications for the position.
3. A current resume of all work
   experience, formal education and training.

For full-consideration, all required application materials must be included in your
application packet and must be received by 11:59 pm on the closing date. We are unable to accept additional, non-required materials, such
as reference letters.

Please allow yourself ample time to complete your application and resolve any technical difficulties
that may arise with your submission. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.ed
u/careers/a-applicant-instructions.html. We cannot guarantee a response to application questions within 48 hours of the closing date.

CONDITIONS OF EMPLOYMENT

Position: Full-Time, Categorical Funded, 12-months per year

Starting
date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for
employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic
life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.h
tml. In addition, the District is a participating member of the California Public Employees’ Retirement System (CalPERS) and the
successful applicant would be a member of the Association of Classified Employees (ACE) Union. The current union agreement can be found
online at: http://hr.fh
da.edu/_downloads/2018-2021%20ACE%20Agreement.pdf.

We are happy to assist individuals with disabilities who require reasonable
accommodations to complete the employment process, provided that you notify Employment Services no later than the closing date of the
announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. The Foothill-De Anza
Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.
All interviewing costs incurred will be the responsibility of the applicant.

For more information about our application process
contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos
Hills, California 94022

Email: [email protected]

http://hr.fhda.edu/

To apply, visit https://fhda.csod.com/ux/ats/careersite/4/home/requisition/1256?c=fhda

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