Florida State University Hiring for Senior Administrative Specialist, College of Nursing at Hybrid Full Time

Job Title: Senior Administrative Specialist, College of Nursing
Location: Hybrid
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 55213
Department

College of Nursing

Responsibilities

This position provides administrative support to the Associate Dean for Research (ADR) and the Office of Research and Scholarship (ORS) leadership team within the College of Nursing (CON).

• Responsible for performing a variety of specialized and complex professional tasks that facilitate the operations of the ADR and ORS leadership team. Provides administrative and operational support services for the ADR and ORS leadership team within the CON, including but not limited to: interpreting, monitoring, and analyzing information regarding operating policies and procedures; assisting in the development and implementation of ORS-wide goals, objectives, planning/forecasting, and the day-to-day office functions; developing and updating administrative systems to make them more efficient.
• Serves as manager of the Office of Research and Scholarship (ORS), contributing to the team by scheduling meetings, taking minutes, setting agenda items, and following up/reporting on issues discussed. Other duties include tracking all research and technology supply/equipment needs; managing purchasing and monitoring systems; designing and maintain filing systems; assigning and monitoring clerical functions; and maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Assists with the development and management of programs for tenure-track/tenured faculty offered by the ADR and ORS leadership team. This includes developing and maintaining databases of faculty achievements, publications, grant submissions, and developing protocols for monitoring progress and milestone achievements.
• Processes purchase orders, receipts, and travel for assigned units (e.g., tenure-track/tenured faculty) reporting to the ADR and ORS leadership team, as well as miscellaneous assignments as needed.
• Manages special projects assigned by the ADR and ORS leadership team and assists with event planning and logistics, including collecting and preparing background materials and responding to inquiries received.

Qualifications

Bachelor’s degree and four years of experience; or a high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)

• Demonstrated superior customer service skills interacting with internal and external partners to exceed expectations.
• Ability to effectively communicate verbally and in writing.
• Strong attention to detail and the ability to manage multiple tasks with competing deadlines simultaneously.
• Knowledge of applicable computer programs including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, etc.

Applicants must upload a resume and cover letter with their online application.

Preferred Qualifications

Experience working with research teams, including project management and database development.

Other Information

Anticipated salary range starting in the $50,000’s, commensurate with education and experience.

Contact Info

Matthew Rosso – [email protected]

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Applicants must upload a resume and cover letter with their online application.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

After six (6) months of service and supervisor approval, this position is eligible to work a hybrid schedule with up to two days per week remote.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU’s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.